What We Are Looking For

The Academic Program Manager provides oversight and coordination of administrative tasks that support the academic functions of the department, including the recruitment and hiring process for adjunct faculty. This role also assists with the departmental faculty and staff hiring processes to ensure effective, efficient departmental operations that follow University guidelines. Additionally, the Academic Program Manager offers administrative support to ensure compliance with accreditation and university standards, ensuring the smooth functioning of academic affairs within the department. 

A Bachelor’s Degree and two years of relevant experience is required. Four years of relevant experience is preferred. A combination of education and work experience will be considered in lieu of the required degree and/or years of experience. 

Applicants must be currently authorized to work full-time in the United States. 

What You Will Do

• Assist in establishing and enforcing departmental standards, policies, and procedures, which align with University policies and procedures, for the purpose of planning, recruiting, hiring, and retention of department-specific adjunct faculty, core faculty, and staff. 
• Contribute to an environment that supports faculty, staff, and students working together for the attainment of student success and departmental strategic plan. 
• Solicit, create, and maintain current website and learning management system content for the recruitment, hiring, and training of adjunct faculty, core faculty, and staff. 
• Maintain adjunct faculty and core faculty records compliant with University and College personnel, fiscal policies, and program-specific accreditation standards. 
• Ensure adjunct faculty have an up-to-date TX OT license (OT). 
• Manage travel expenditures to support safe, timely travel for core faculty, adjunct faculty, and staff including travel tracker, travel support resources (Concur, travel agencies, etc.), rental car requirements, expense report instructions. 
• Maintain and update policies and procedures related to the administrative and academic functions of the department, including the Department, Program and Faculty Handbooks, in accordance with departmental, accreditation, and University standards. 
• Collaborate with University partners as needed to ensure consistency of published policies, procedures, and programmatic requirements. 
• Support course lead faculty/coordinators in adjunct faculty planning, utilization, and evaluation.
• Support Director of Curriculum in planning and execution course creation and management 
• Collect data from a wide variety of sources regarding student, faculty, and program outcomes and data for the purposes of program evaluation, strategic planning, and accreditation reports. 
• Support the coordination and publication of academic program calendars with the Director of Curriculum/Program Directors and shared Office Manager. 
• Provide support during on-site events and activities, including assisting with set-up, coordination, and cleanup, when requested.
• Perform other duties as assigned by the Director of Administrative Affairs. 
• Ability to comply with University policies 
• Maintain regular and punctual attendance 
• Perform all other duties as assigned to support Baylor's mission 

Additional requirements: 

• Strong time management, communication, and organizational skills. 
• Advanced knowledge in planning, conflict resolution, and coordination.
• Demonstrates confidence in interpersonal and multi-channel communication and teamwork, including the ability to work independently and as a team member.
• Travel is an expectation and requirement of this position.
• Rare weekend work may be required. 

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylor and our strategic vision, Illuminate. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!