Position Overview:

Beacon Hill is seeking a highly organized and detail-oriented Temporary Executive Assistant to support our client's CEO while their current Executive Assistant is on leave. The ideal candidate will have excellent writing skills, be proficient with Microsoft Office Suite, and be comfortable handling a variety of administrative tasks, including extensive email communication, calendar management, travel arrangements, and coordinating meetings. This is a temporary position expected to last approximately 4 to 5 months.

Key Responsibilities:

Support the CEO:

- Manage extensive email communication on behalf of the CEO.

- Schedule meetings and events using Outlook, managing the CEO's calendar efficiently.

- Arrange travel accommodations including hotels and car rentals (minimal flight arrangements).

- Utilize Zoom for frequent updates and communication, ensuring smooth virtual interactions.

- Handle other administrative tasks as required.

Coordinate Meetings:

- Plan and coordinate logistics for an onsite meeting with approximately 100 attendees.

- Schedule flights, car rentals, and hotel accommodations.

- Order food and manage catering services.

- Track attendance and ensure all details are accounted for.

- Prepare presentations and financial documents using PowerPoint.

Coordinate Board Meetings:

- Organize onsite board meetings with 10-14 participants.

- Take comprehensive notes during meetings and ensure timely distribution.

Qualifications:

- Proven experience as an executive assistant or similar administrative role.

- Exceptional writing and communication skills.

- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

- Strong organizational and multitasking abilities.

- Experience with Zoom for virtual meetings.

- Ability to handle confidential information with discretion.

- Attention to detail and a proactive approach to problem-solving.

Personal Attributes:

- Ability to work effectively under pressure and meet tight deadlines.

- High level of professionalism and interpersonal skills.

- A positive attitude and willingness to adapt to changing priorities.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)