Our client, who is a leading Law-Firm in Warrington, PA, is looking for an immediate Temporary Office Services Assistant to join their team! This position is an excellent way to gain experience with a prestigious firm while also having the accessibility to start as soon as possible. Please see below for more information:

About You:

• Bachelor's degree in Business Administration, Legal Studies, or a related field preferred, but not required.
• Minimum of 1 year of administrative experience, preferably in a legal environment or in hospitality.
• Proficiency in MS Office Suite and document management software (e.g., iManage).
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to work independently and collaboratively in a fast-paced environment.
• Demonstrated discretion and professionalism when handling confidential information.

About the Job:

• Provide comprehensive administrative support to attorney teams throughout the office.
• Assist in printing and organizing large print requests such as trial exhibits.
• Scan and manage third-party vendor invoices efficiently.
• Process and track attorneys' expenses as required.
• Ensure accurate indexing and filing of both physical and electronic documents into the firm's official hard copy files and iManage database.
• Handle new business intake requests from conflict search through to the issuance of engagement letters.
• Prepare materials for overnight and mail service deliveries in a timely manner.
• Establish and maintain original and electronic client case files, utilizing appropriate recordkeeping software.
• Conduct electronic document searches for specific requests, ensuring accurate dissemination to relevant parties as per instructions.
• Collaborate closely and proactively with the Office Administrator on local office projects, tasks, and initiatives.
• Engage collaboratively and proactively with CST Specialists, ARC Team, and other Legal Team Assistants.
• Coordinate with internal and external resources as necessary to accomplish projects and tasks.
• Adhere strictly to all firm policies, procedures, standards, and guidelines while maintaining utmost confidentiality.

Additional Functions:

• Perform other related duties as assigned.
• Assist in front-desk activities as needed.
• Demonstrate understanding of all Records processes.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.
Beacon Hill. Employing the Future (TM)