Job Description
1. Must work in a confidential manner to ensure confidentiality of employee and project files.
2. Facilitates the efficient operation of departments by performing a variety of administrative and team-supporting role tasks.
3. Performs administrative duties and may in compose routine correspondence and coordinating activities.
4. Checks quality of own work.
5. May assist in coordinating meeting arrangements.
6. Understands the work scope and integrate priorities for the project.
7. Understands work priorities and schedules.
8. May supervise and coordinate the activities of other project support personnel.
9. Keeps abreast of project and department systems, services relevant to area of responsibility, and project process improvements, procedures, and practices.
10. Prepares documents, using standard word processing, spreadsheets, or other project databases, as needed, to support work activities.
11. Processes a variety of procedural steps in accordance with well-defined procedures and guidelines.
12. Assists with maintaining project databases within assigned department and may produce logs and reports.
13. Assists in gathering information, such as status reports, for project field supervisor(s) and other project personnel as requested.
14. Implements procedures and may train personnel in area of responsibility, including use of project automated systems.
15. May review and resolve daily project support tasks on the project.
16. Assists in collecting and providing information to support records compliance assessments.
17. Updates, maintains and tracks files within project tracking systems.
18. Assists in compiling, creating and maintaining project reports as directed by supervisor.
19. Must be punctual and maintain a dependable level of attendance in accordance to project work rules.
20. Adheres to all safety procedures.
21. Conducts environmental compliance inspections of project construction activities to monitor compliance with environmental requirements including contractual commitments, permits, the project's CECP, and mitigation plans and identify hazardous location.
22. Participates in meetings and walkdowns with customers, project team members, and contractors/subcontractors to advise them of specialized environmental requirements that may affect project design, construction schedule, and cost.
23. Maintains contact with other ES personnel (e.g., Project Environmental Lead) to keep them informed of changing conditions observed in field locations.
24. Implement our spill prevention plan and hazardous waste regulations throughout the site.
25. Knowledge of environmental management, monitoring and mitigation systems, principles, and methodologies.
26. Knowledge of engineering, construction, and subcontract work processes.
27. Some experience in environmental monitoring and/or compliance inspection during construction.
28. Skilled in oral and written communication and knowledge of computer applications.
29. Knowledge of hand tools and heavy equipment operations.
30. Must be able to problem solve and have experience with conflict resolution.