Beep is looking to add an enthusiastic, organized, and highly experienced Senior Executive Assistant to their Lake Nona Headquarters. The Senior Executive Assistant will manage every aspect of multiple Senior and Executive Team Member’s schedules without immediate oversight, and with a high attention to detail. This may include securing travel reservations, scheduling, and reorganizing meetings to accommodate shifting priorities, event or visitor planning, and expense management. The Senior Executive Assistant may be required to travel, and will need to be highly responsive to requests, including potential nights and weekends. Successful candidates will be able to work at a faster than average pace, with accuracy, and be able to manage their time and prioritize appropriately. Confidentiality will be critical in this role.

This position is located at Beep HQ in Lake Nona (Orlando), FL.

*This is not a remote role*

Responsibilities:

• Manages the Executives Leadership Team Members’ calendars; coordinates domestic and international travels from end to end.
• Coordinates and executes Board Meetings and logistics.
• Coordinates and schedules customer meetings, internal meetings, and appointments for Senior and Executive Team; prepares agendas.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Maintains the office supplies, office equipment and Beep Café.
• Reconciles and submits expenses.
• Oversees the Corporate Apartment.
• Coordinates and supports all Corporate Events and Social Events.
• Enthusiastically welcomes and directs visitors and clients.
• Liaison between the Executive Leadership Team and Staff.

Performs other duties as assigned

Requirements

• Excellent verbal and written communication skills. Excellent interpersonal and customer service skills.
• Proactive, detail-oriented, and possesses exceptional organizational and communication skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
• Ability to work independently, multi-task and wear many hats.
• Flexible to work on weekends as necessary.
• Florida Notary preferred.

Education and Experience:

• High school diploma required; Associate’s or Bachelor’s degree in Business Administration or related field preferred.
• Ten plus years of related experience preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Some travel required; up to 25%.
• Must be able to lift up to 25 pounds at times.

All Beep Team Members are eligible to participate in our 401(k) program and bonus plans. We also offer developmental programs, such as paid training and certifications (based on role).

Full-Time Team Members enjoy the following:

• 50% of medical, dental, and vision premiums paid for by the Company
• Short- and long-term disability premiums covered at 100%
• Life insurance
• Monthly cell phone allowance

Beep provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.