BeEvents is a boutique event design agency with an optimistic, boundary-pushing approach to delivering stakeholder and guest delight. We offer guest-centric solutions to make life easy for our clients - design is our expertise, and logistics comes second nature. Our award-winning team is wired for invention and problem-solving. We believe it takes constant curiosity, the courage to try new things, and a dedication to excellence to continually design and deliver the experiences people love.

The Position/Overview: 

The BeEvents Project Manager is responsible for delivering defined project outputs on time, within budget, and with quality results. The Project Manager will plan, organize, and track projects to the contracted scope of work. The Project Manager is responsible for client communications, meeting invites (internal and external), meeting recaps, and meeting agendas. The Project Manager will bring forward the voice of the client throughout the BeEvents proven process, to ensure projects meet client expectations and objectives. The Project Manager rallies internal teams to do their best work assuring that the BeEvents values of positivity, empathy, and curiosity are modeled in every event that is produced. 

Position Details:

Reports to the Director of Operations

Responsibilities and Duties: 

• Partner with Sales to understand client goals and expectations 
• Plan, lead and participate in internal and client-facing meetings 
• Manage and communicate a clear vision of the project’s objectives, and motivate the project team to achieve them; create a positive environment that enables peak performance by team members
• Develop a detailed plan of timing and action leading it through completion and ensuring that the project is running smoothly during all phases
• Ensure the client’s goals and expectations are met throughout the project
• Lead and supervise cross-functional teams throughout the entire project, ensuring work meets expectations and is on schedule and on budget
• Arbitrate and resolve conflict and interface problems within the project. Determine when to escalate issues to the appropriate levels of management
• Proactively identify changes in work scope and ensure appropriate planning measures are taken to reassess and amend the scope of work requirement, budget, and timeline
• Work with event producer to capture details and costs relating to change orders, communicate changes with clients and Sales
• Closeout events as required, archive and document files, attend project recaps, gauge client interest in renewal 
• Responsible for multiple projects running concurrently
• Learn and use BeEvents' proven process 
• Attend site visits, pre-cons and be onsite for events
• Collaborate with accounting to track and bill change orders
• Other Duties as Assigned

Experience:

• 3 years of project management experience
• Proficient in G Suite (preferred) as well as Microsoft Office
• Proficient with Monday.com

Compensation Range:

• $65,000-75,000

Benefits:

• Health Insurance
• PTO 
• Retirement Plan

Schedule:

• Monday to Friday
• Some nights and weekends
• Mostly work from home but must be available to attend in-person meetings and events

Ideal Candidate Skills:

• Communication: Exceptional interpersonal skills; the ability to work well with people from many different disciplines with varying degrees of experience; competence in clear, concise, and tactful communication with senior management, clients, and coworkers. 
• Leadership: They need to be able to lead their team to success by providing clear direction, motivation, and support.
• Organization: They must be highly organized to manage multiple tasks, timelines, and resources simultaneously.
• Time management: They must be able to prioritize tasks and manage time effectively to ensure deadlines are met.
• Conflict & Risk Management: They must be able to identify potential conflicts or risks and take measures to mitigate them before they can negatively impact the project.
• Problem-solving: They must quickly identify and solve problems that may arise during a project.
• Adaptability: They must be adaptable and adjust plans and strategies to keep the project on track.
• Teamwork: They must be able to work collaboratively with their team to achieve project goals.
• Tenacity: Dedication to get the job done with an attention to detail
• Flexibility: Must be willing to work flexible and occasionally long hours dependent upon event schedules (weekends & nights as needed)