Administrative Assistant I

Job Number: 349945

Category: Administrative

Description: Job Title: Administrative Assistant I

Location: Rodeo, CA

Zip Code: 94572

Keywords: #administrativeassistant #refineryjobs

JOB RESPONSIBILITIES:

Takes ownership for safety of assigned work area

Performs data entry into the Computerized Maintenance Management System (SAP)

Organizes and archives equipment records and documents located in file cabinets

Selects and scans hard copy documents for scanning into the Document Management System (Livelink)

Attach Central Records Livelink webpage to corresponding equipment in SAP

Uses alphabetical and numerical systems to organize paper and electronic records documents.

Check paperwork, digital forms, and files, updating or correcting documentation as needed.

Updates filing systems and devises new filing and organizational and storage systems for data and documents as needed.

Secures and protects the privacy of documents.

Scan paper documents and verifies that scanned documents are clear and legible.

Processes requests for files and data.

Discards documents when required in accordance with retention schedule.

Operates office equipment.

Looks for ways to improve filing systems and designs forms and templates for data entry.

Types and performs data entry.

Checks and corrects documentation and placement of previously filed documents.

Other administrative duties as required.

Supports Central Records and/or Maintenance Department as needed

REQUIRED QUALIFICATIONS:

Legally authorized to work in the US

High School Diploma Required

1 or more years of experience working in an administrative or documentation related role in support of a commercial or industrial business

Demonstrates strong organizational skills.

Self-motivated, proactive, creative, results oriented, strong attention to detail.

Strong interpersonal and communication skills.

Able to interact with all levels, diverse groups, and people.

Integrity, discretion, and respect for confidentiality and privacy

A dedication to preserving information and materials

Adept typing, word-processing, and data entry skills

Ability to read and understand a wide range of materials

Proficient in the use of a Personal Computer on a Local Area Network.

Computer skills required: Excel, Word, Outlook, Power Point, Adobe, Shared file, and Livelink. Ability to learn SAP, MS Access

Proficient in speaking, reading, and writing English

Ability to type 30 words per minute

Ability to lift 20 pounds to shoulder level

If you are interested in this role, please apply via the apply now link provided. Our overriding goal is to provide quality staffing solutions that help people, organizations, and communities succeed. Belcan is a leading provider of qualified personnel to many of the world's most respected enterprises. We offer excellent opportunities for contract, temporary, temp-to-hire, and direct assignments. We are the employer of choice for thousands worldwide. For more information, please visit our website at Belcan.com

EOE/F/M/D/V

Location: Rodeo , CA

Minimum Experience (yrs): 1

Required Education: High School Diploma

Benefits:

Return to search results Email this job to a friend (emailjobs.asp?jo_num=349945)

If you have previously registered with us, pleaseLog in (memberlogin.asp) to apply for this position.

*Logged in members may also add jobs to their job cart