24 Front Desk Administrator (Full-Time) Jobs in Bellevue, WA
Bellevue Montessori School is Hiring a Front Desk Administrator (Full-Time) Near Bellevue, WA
Our Main Campus holds seven primary classrooms which serve children 2.5 - 6 years old. We are looking for a full-time Front Desk Assistant to support this campus.
SummaryWe are seeking a proactive and customer-oriented Front Desk Administrator to join our team. In this role, you will be the first point of contact for parents, visitors, and staff, providing exceptional service and support. Responsibilities include answering phone calls, assisting with arrival and dismissal procedures, maintaining security protocols, and managing administrative tasks such as data entry, billing, and scheduling. The ideal candidate will have strong organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. If you have a background in administration, excellent communication skills, and a passion for customer service, we would love to hear from you!
Starts: Beginning or Mid-September, 2024
Title: Front Desk Administrator (Full–Time)
Reports to: Operations Manager / Campus Program Director
Collaborate with: Other front desk administrators at our Rossano and Park campus, Enrollment and Health & Safety department, Early Childhood/Kindergarten Assistant Director.
Hours: Monday to Friday 8:00 to 4:30 PM (including an unpaid 30 minute lunch break and 2x 10 minute breaks)
Location: In-person at our Main Campus
Responsibilities
- Answering all front desk phone calls with warmth and professionalism
- Provide arrival and dismissal support as needed (guiding parents/families with parking, bringing children to the classroom, etc.)
- Communicating professionally with any parents or guest vendors who need entry to the building and ensuring security of the front entrance - open and close doors including side gates, and make sure everyone who enters signs in and follows all health & safety policies
- Data entry updates of family/child data into FinalSite, Transparent Classroom, and appropriate Student Enrollment spreadsheets and other Google Docs including maintenance and updating information related to new students or students who drop out of the program
- Using FinalSite to create billing reports, rosters, etc. for 7 Main Campus EC/K classrooms
- Assisting our Operations Manager with reconciling tuition deposits, tracking payment ledgers related to tuition and school expenses, and communicating with parents/guardians relating to tuition payments
- Taking care of and updating DCYF requirements in the classroom and campus such as parent board, staff board, snack calendar, student allergy list, print forms for the to-go bags, emergency bucket, including updating emergency contact information, etc.
- Greet parents/families visiting the Campus for tours and answering questions as needed. Assist in preparing brochures / business cards ready for parents/families visit.
- Support Enrollment efforts:
- Answering basic enrollment questions over the phone and email (using detailed and professional language) or notifying the Enrollment Specialist, Program Director or Director of questions you can’t answer
- Ensure that student health & safety, etc. forms are completed
- Support the after school vendor program including communication with the outside vendors, teachers, and parents/guardians
- Assisting with copying, printing, and filing documents as needed
- Laminating resources for the classrooms
- Supporting the Primary Program Director with Parent interactions etc.
- Working cooperatively, collaborate, and assist the rest of the Primary Program and all other School Administrators when required to ensure project timelines are being met
- Daily staff scheduling:
- Adjusting the classroom schedules based on any absences or schedule changes (ensuring to keep track of students leaving from the classroom and enough adults to meet licensing ratio of 1 to 10. Example: If overstaffed in one classroom, can move the other staff to another classroom who requires assistance)
- Responding to texts and emails when staff call out or have schedule changes
- Daily scheduling for floaters and substitutes
- Keeping Staffing Changes Google calendar up to date for staff absences. Touch base with the Rossano Campus about staffing changes (if Main campus is short-staffed, we may ask Rossano campus for help if they are well-staffed)
- Disinfecting sign-in materials (thermometers, pens, etc) and other items as needed
- Keep the front desk and lobby area clean, tidy, and organized
- Communicate with Facilities Manager if there are any repairs or maintenance needed for the Main campus
- Assist facilities in contacting vendors (during emergencies or when needed)
- Attend and participate in weekly Admin meetings (Wednesday and Thursday) to keep current with School activities and projects
- Assist in event planning and preparation for the Main campus
- Assisting with snack preparation and housekeeping tasks (laundry, dishwashing, organizing supplies) if needed
- Assist in ordering supplies for the campus which includes collaborating with the kitchen concierge on ordering groceries and kitchen supplies
- Other administrative duties as assigned
- The opportunity to directly impact the education of children positively
- Being a part of our amazing reputation
- Professional development programs for those who are interested in becoming a certified Montessori Instructor or other
- Competitive Hourly Rate - Starting wage at $24.50 with an opportunity to increase the wage after a 3 month probationary period
- Paid 10 vacation days during the calendar year (12 months)
- Sick leave
- Bereavement leave of up to 3 days
- Health Insurance benefits are optional for full-time staff
- Simple IRA matching up to 3%
- Assigned parking
- Staff events, etc.
- Provided a work laptop to use while employed
- Reimbursement of up to $100 to complete initial DCYF licensing
- DCYF reimbursement for renewing health & safety licensing (CPR/FA, BBP, Food Permit, etc.)
- Able to work in a fast-paced environment and with minimal supervision
- Associate or Bachelor’s degree in business administration or related field
- At least a minimum of 1 to 2 years of front-facing roles in an administrative / front desk role that centers around customer service
- Experience working in a school setting (preferred)
- Strong organizational skills including attention to detail as this individual will be responsible for student data maintenance, billings, and staff scheduling
Job Summary
Full Time
Preschool & Daycare
$31k-41k (estimate)
06/19/2024
07/17/2024
bellmontessori.com
BELLEVUE, WA
50 - 100
Private
SUSAN K LOCKE
$10M - $50M
Preschool & Daycare
Related Companies
The job skills required for Front Desk Administrator (Full-Time) include Customer Service, Housekeeping, Scheduling, Laundry, Billing, Communication Skills, etc. Having related job skills and expertise will give you an advantage when applying to be a Front Desk Administrator (Full-Time). That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Front Desk Administrator (Full-Time). Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Front Desk Administrator (Full-Time) positions, which can be used as a reference in future career path planning. As a Front Desk Administrator (Full-Time), it can be promoted into senior positions as a Front Desk Clerk, Sr. that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Front Desk Administrator (Full-Time). You can explore the career advancement for a Front Desk Administrator (Full-Time) below and select your interested title to get hiring information.
If you are interested in becoming a Front Desk Administrator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Front Desk Administrator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Front Desk Administrator job description and responsibilities
Front desk administrators also answers telephone calls, as well as screening and forwarding calls.
02/12/2022: Mcallen, TX
Reporting to management and performing administrative duties.
03/10/2022: Milwaukee, WI
Perform Clerical Tasks Faxing, copying, scanning, entering data, tidying the reception area, filing, gathering and packaging outgoing packages, and other basic office duties commonly show up on a front desk administrator's to-do list.
02/12/2022: Harlingen, TX
The Receptionist Handbook - front desk administrators handle a variety of reception duties, and this practical but fun-to-read book offers advice on getting organized, dressing for success, and making conversation.
03/18/2022: Appleton, WI
The Front Desk Receptionist will perform a variety of general office duties such as client service, data entry, requisition of supplies, secretarial services, mail services, public relations, correspondence, and word processing.
03/29/2022: Santa Maria, CA
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Front Desk Administrator jobs
Keep the reception area tidy and observing professional etiquette.
04/08/2022: Boston, MA
Perform other administrative tasks, if required.
02/04/2022: Portsmouth, NH
Working knowledge of printers, copiers, scanners, and fax machines.
03/10/2022: Pittsburgh, PA
Exceptional ability to create a welcoming environment.
02/23/2022: Davenport, IA
Be pleasant and accomodating with customers.
03/10/2022: Chicago, IL
Step 3: View the best colleges and universities for Front Desk Administrator.
Similar Jobs
Popular Articles
