We are looking for an energetic Senior Administrative Assistant at an Executive Coaching and Leadership Development consulting firm. As an administrative wizard, they will be continuing to refine, adapt and maintain our administrative processes to keep us a well-oiled, productive machine. The right candidate will have an entrepreneurial mindset and experience working with senior leaders. They will feel comfortable in an “all hands-on deck” environment, will possess a passion to keep people organized and to be immersed in an industry helping to shape and develop leaders and teams across a variety of industries.

The position is ideal for someone who is…

· Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction. 

· Innovative & tech-savvy – self-starter who enjoys working on tasks that require creativity and who can help research and implement tools to grow the firm. 

· Comfortable in a start-up culture (even though we’ve been around for 20 years)

Job Overview: The Administrative Assistant will play a key role in providing administrative support to the CEO and COO. The ideal candidate will be detail-oriented, adaptable, and possess excellent communication and organizational skills.

Responsibilities:

1. Schedule and coordinate appointments and meetings.
2. Manage office correspondence, including drafting emails, and preparing outgoing mail and packages.
3. Maintain electronic filing systems, ensuring documents are organized and easily accessible.
4. Respond to inquiries in a professional and courteous manner.
5. Assist in the preparation of reports, presentations, and other documents as needed, including proofreading and editing.
6. Assist with data entry tasks and maintaining excel and CRM databases accurately.
7. Assist with marketing projects and social media.
8. Schedule and coordinate travel arrangements.
9. Maintain office supplies inventory by anticipating needs, placing orders, and verifying receipt of supplies.
10. Proven ability to take initiative and carry projects to completion with minimum supervision.
11. Assist broader team with developing, leading, and supporting process improvement projects.
12. Coordinate and support special projects and events as assigned.
13. Collaborate with team members to ensure efficient workflow and contribute to a positive work environment.

Requirements:

1. 3 years of proven experience as an Administrative Assistant or in a similar role. 
2. Preferred: 5 years in an Administrative Assistant role within business, learning and development, organizational development, or human resources environment.
3. Interest in the field of human resources, organizational psychology, coaching, and leadership and management development.
4. Bachelor’s degree or equivalent experience; additional qualifications in Office Administration are a plus.
5. Detail-oriented with a high level of accuracy in work.
6. Demonstrates maturity, professionalism and discretion/confidentiality at the level of senior executives.
7. Digital savvy: Advanced proficiency in Microsoft Office 365 Suite (Word, Excel, PowerPoint, Outlook), and other office software, and ability to learn new applications.
8. Strong organizational skills with the ability to prioritize tasks and manage time effectively.
9. Proactive; able to work independently as well as part of a team.
10. Excellent verbal communication skills and capable writer with excellent spelling and grammar.
11. Interest in marketing projects and social media projects.
12. Adaptability and willingness to learn new tasks and take on additional responsibilities as needed.

Benefits:

1. Work from home after introductory period

2. Vacation time

3. Holiday and Floating Holiday time

4. Sick leave

5. Health Insurance

6. Bonus potential