Essential Job Requirements:

• Answer telephones for attorneys as well as others in the section in a professional manner; take messages and forward calls to appropriate parties.
• Process daily mail (open, date stamp and route).
• Maintain calendars of all assigned attorneys and schedule meetings for attorneys within parameters of attorneys' requirements.
• Draft/revise routine correspondence and documents.
• From handwritten notes, drafts or oral instructions, perform word processing on a variety of correspondence, reports, memoranda and legal documents as requested.
• Operate office equipment such as printers, , photocopying machines and pdf scanners. Ensure they are available for use (e.g. filled with paper, etc.).
• Maintain skills necessary to function effectively and meet all expectations of the role, including the basic functions of core technology tools.
• Schedule meetings and notify all parties involved; remind participants of meetings.
• Assist with court filings or other department-specific tasks.
• Enter important dates on department calendar.
• Remind attorneys of deadlines for filings, Federal Express packages, etc.
• Create new client matter accounts (conflict checks, intakes, retainer letter and file opening).
• Maintain contact lists for client matters.
• Organize and maintain electronic and paper client files and keep filing up-to-date; retrieve existing files through RIO and close out and send files off-site.
• Enter attorneys' time.
• Assist with monthly billing including meeting Finance Department deadlines, photocopying and final preparation for mailing.
• Prepare travel arrangements for attorneys and for clients, if needed.
• Provide coverage to other attorneys when assigned secretaries are out of office or when workflow requires/permits.
• Accept change and work to incorporate change into daily work environment.
• Clarify tasks; confirm understanding.

Skills, Knowledge, and Abilities:

• A minimum of 2-3 years of legal secretary experience is required; experience in a law firm preferred;
• Accurate typing skills of a minimum of 55 wpm, along with strong word processing skills utilizing Microsoft Word 2010, Outlook 2010 (email and calendar), Excel, PowerPoint, docketing software and client relationship management software.
• Excellent verbal communication skills are necessary;
• Well-developed and professional interpersonal skills; ability to interact effectively with people;
• An orientation to client service and ability to work in a team environment;
• Strong organizational skills and time management skills;

Office Location: Washington, DC

Schedule: Full-time, Monday – Friday, 9:00 AM – 5:30 PM

Amount of Travel Required: 0