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Job Description:
General responsibilities:
1. Process incoming paperwork, make photocopies, and file paperwork.
2. Sort mail and distribute it to the appropriate places.
3. Answer incoming calls and direct them.
4. Provide general administrative support to the manager.
Security responsibilities:
1. Monitor the gate to prevent unauthorized access.
2. Conduct periodic foot patrols in all areas to identify suspicious activities or individuals.
3. Respond promptly to emergencies and incidents such as fires, thefts, vandalism, or other security breaches.
4. Document and report all security incidents, observations, and unusual occurrences to the designated authority.
Maintenance responsibilities:
1. Conduct basic maintenance tasks such as changing light bulbs, fixing minor leaks, and ensuring the proper functioning of office equipment.
2. Regularly inspect office areas and equipment for potential issues and report any necessary repairs or safety hazards to the manager.
3. Assist in coordinating maintenance and repair work with external service providers and vendors when necessary.
4. Be available to assist with or coordinate emergency repairs as needed to minimize disruption to office operations.
Qualifications:
1. College degree or equivalent; High school diploma acceptable with proved experiences; Additional qualifications in office administration, security training, or maintenance are a plus.
2. Proven experience in office assistance, security, maintenance, or a similar role.
3. Basic computer skills (e.g., Microsoft Office Suite).
4. Willingness to work overnight and weekends.
Job Types: Full-time, Part-time, Contract
Pay: $17.00 - $22.00 per hour
Expected hours: 40 per week
Work Location: In person
Contractor | Part Time | Full Time
$50k-65k (estimate)
09/12/2024
01/08/2025
The following is the career advancement route for Office Assistant positions, which can be used as a reference in future career path planning. As an Office Assistant, it can be promoted into senior positions as an Office Services Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Assistant. You can explore the career advancement for an Office Assistant below and select your interested title to get hiring information.
If you are interested in becoming an Office Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Assistant job description and responsibilities
An office secretary must have excellent time-management and multitasking skills to conduct tasks within a strict deadline and minimal supervision.
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Depending on the organization, office assistants, also be called administrative assistants, normally handle clerical support tasks.
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More advanced office assistants could be responsible for running an office, directly supporting executives, and supervising other office employees.
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Office assistants handle organizational and clerical support tasks.
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Office assistants perform various tasks to ensure that the business runs organized and efficient.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Assistant jobs
Executive office assistant performance appraisal Job Performance Evaluation Form Page.
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Medical Office Assistant Programs Promote Confident Leadership Skills.
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Medical office assistants need to show some confidence by calming down during stressful and difficult situations.
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Medical office assistants should be active listeners, and must display the skills when communicating with customers, to ensure that they are actually listening to what customers are saying.
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Obtain the recommended certifications.
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Step 3: View the best colleges and universities for Office Assistant.