The Administrative Assistant will assist the Rabbi in his spiritual leadership role. They will provide polite and professional assistance to members and visitors to the synagogue, whether via phone, mail, or e-mail. They will prepare correspondence and maintain a busy calendar. They should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. The Administrative Assistant must be proficient with computer programs, and all general office tasks. They will excel at both verbal and written communication. Most importantly, they should have a genuine desire to meet the needs of others.

Relationships: The Administrative Assistant takes direction from and is accountable to the Office Administrator and the Rabbi.

Principal Duties:

A*. Rabbi Support:*

Provide real-time scheduling support by booking appointments and preventing conflicts for the Rabbi. Screening phone calls and routing callers to the appropriate party.

Using Microsoft Office software (Outlook, Word, Excel, PowerPoint) to create spreadsheets, manage email, prepare correspondence, and assist with presentations.

Provide support for spiritual services (e.g. b’nai mitzvah, Tot Shabbat) and education programs. Greet and assist visitors. Maintain polite and professional communication via phone, e-mail, and mail. Anticipate the pastoral care needs of others in order to ensure their seamless and positive experience.

B. General Congregation Support:

Manage and support volunteers.

Hande office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.

Provide real-time scheduling support by maintaining internal and external calendar to reflect services events. Screening phone calls and routing callers to the appropriate party. Use Microsoft Office software (Outlook, Word, Excel, PowerPoint) to create spreadsheets, manage email, prepare correspondence, and assist with presentations. Use Constant Contact (current software) to communicate with members and friends (e.g. weekly newsletter).

Assist volunteers by providing administrative support for programs and events. Greet and assist visitors. Maintain polite and professional communication via phone, e-mail, and mail. Anticipate the needs of others in order to ensure their seamless and positive experience.

Administrative Assistant Requirements:

Prior administrative experience. Excellent computer skills. Attention to detail. Desire to be proactive and create a positive experience for others. Understanding of Judaism helpful, but not required.

This is a 30 hour per week position with an hourly rate of $16 to $18, depending on experience. Candidate will work Tuesday through Friday with some flexibility in scheduled time to meet the candidate’s needs.

Job Type: Part-time

Pay: $16.00 - $18.00 per hour

Expected hours: 30 per week

Benefits:

• Flexible schedule
• Paid time off

Ability to Relocate:

• South Portland, ME 04106: Relocate before starting work (Required)

Work Location: In person