This role serves the Program Department’s Director as an administrative assistant and supports the Program Department in successful implementation of diverse and dynamic synagogue events.

Duties and Responsibilities

The responsibilities of the position include, but are not limited to, the following:

• Maintain a master calendar Excel file for daily, weekly, monthly, annual events
• Book events on various internal platforms/media as needed Communicate among all internal departments and with vendors, clients, or members as applicable to plan and coordinate events
• Produce floor plans, signage, email reminders, and related collateral as needed for events (with some creative design opportunities available)
• Print, collate, & manage program materials and details
• Order, prepare, manage delivery, storage and inventory of supplies for events as requested
• Attend events and holidays periodically to support a variety of roles – including but not limited to registration, specific stations, tech support or “runner”
• Zoom Support, including some active management of zoom events and recordings
• Reconcile monthly credit card statement charges for department.
• Data input and management as well as other administrative duties

Qualifications

• Proficiency with Microsoft Word and Excel
• Exceptional organizational skills with the ability to multi-task and prioritize
• Strong verbal and written communications skills, including proofreading skills
• Comfortable working within a dynamic, deadline-driven environment
• Experience with event planning preferred, but not required
• Ability to easily learn new systems and software
• Takes initiative and ownership of the tasks to which he/she is assigned
• Flexibility to work occasional evening and/or weekend events/programs is required, with some ability for flex-time
• Ability to work Jewish Holidays is strongly preferred
• Experience with creative design of materials, graphics, or other areas, preferred
• Customer-service focus with the ability to politely set boundaries
• Ability to work both independently and within a team

This Job Description is not intended to create, nor shall it be construed as creating, an express or implied contract, a cause of action, or a guarantee of employment for any term. At all times during your employment at Beth Tfiloh (“BT”), you are an at-will employee meaning that you have the right to terminate your employment and BT has the right to terminate your employment at any time, for any reason or no reason, with or without advance notice.