190 Office Manager Jobs in Birmingham, AL
Bethany Christian Services is Hiring an Office Manager Near Birmingham, AL
Location: Birmingham, AL
Hours: Full-Time (40 hours/weekly)
Position will be fully remote, until office opens in Birmingham, Alabama Candidate will then be Hybrid Bethany is changing the world through family. We began our work by serving one child more than 75 years ago. Today, Bethany is an international Christian nonprofit partnering with communities in more than 30 states and in several countries around the world. We strengthen and preserve families, support displaced people fleeing danger, and find safe, loving families for children who need them. Bethany is at the forefront of creating and implementing solutions to meet the growing needs of vulnerable children and families in the U.S. and around the world.
As an Office Manager, you will be primarily responsible for ensuring effective operations at the site location; and providing administrative support to the program and potentially staff based on the requirements of the role. This individual is may also be responsible for reconciling and addressing all billing errors to ensure accurate billing with no profit loss.
This position is expected to function effectively with moderate supervision while following the guidelines given on procedures, along with agency, federal, and state regulatory requirements.
Essential Job Responsibilities
- Ensure effective operations of the office related to administrative tasks;
- May oversee Administrative Assistants and other clerical support staff;
- Promptly address incoming calls and route them to the appropriate person;
- Assist with arranging for replacements as needed to ensure adequate staffing for the needs of the program;
- Coordinate on-site duties and tasks in partnership with supervisory staff to meet the goals and objectives of the program;
- Manage and maintain the record-keeping process to ensure there is an effective filing system in which information is forwarded smoothly;
- Maintain a schedule of appointments, and arrange conferences, interviews, and meetings, as requested;
- Run various reports, and draft correspondence and/or transcribe meeting notes, as requested;
- May reconcile and address all billing errors to ensure accurate billing with no profit loss;
- Sort and distribute branch mail, along with scheduling mail pick-ups and deliveries;
- Oversee office supply inventory and order approved materials as needed;
- Stay abreast of all agency, federal, and state regulatory requirements related to social services;
- Completed other duties as assigned.
- High School Diploma or equivalent;
- At least one (1) year of experience working with clients, or at least two (2) years of experience working with clients, strongly preferred;
- May need at least one (1) year of experience managing others based on the essential function of the role;
- Bilingual Spanish/English fluency, preferred;
- Excellent verbal and written communication skills;
- Must have an ability to provide excellent and compassionate customer service;
- Ability to work independently and exercise a high level of confidentiality;
- Must be reliable with time sensitive deadlines and tasks;
- Work well under pressure and adaptable to change;
- Computer and typing skills sufficient to perform essential job functions;
- Must be 21 years old with a valid driver’s license with at least 3 years driving experience in the US to operate a vehicle on behalf of Bethany. Must also pass a Motor Vehicle Records (MVR) check and maintain a reliable vehicle with proof of adequate insurance coverage;
- Pass a criminal history screen, including state and local child protection agency registries;
- Documentation of immunity to vaccine preventable diseases or the willingness to receive vaccination, or seek an exemption;
- Subscription to and integration of the agency Statement of Faith and Mission Statement.
Job Summary
Full Time
Social & Legal Services
$69k-92k (estimate)
07/02/2024
07/31/2024
bethany.org
FRESNO, CA
1,000 - 3,000
1944
$5M - $10M
Social & Legal Services
Related Companies
About Bethany Christian Services
At Bethany Christian Services, we believe every child deserves to be safe, loved, and connected through family. As a global nonprofit, we provide children and families in local communities and around the world with world-class social services, all designed to help families thrive. The challenges people face today call us to go further than ever. Our mission is to stand up for vulnerable children, refugees, and families around the world, because family holds an incredible power to connect us, lift us up, and transform lives. Chris Palusky, CEO
The job skills required for Office Manager include Scheduling, Billing, Administrative Support, Written Communication, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Manager. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Manager. Select any job title you are interested in and start to search job requirements.
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