Who we are: Better U is an alternative mental health company focused on improving the human experience. We offer clinician-prescribed psychedelic therapies for those wanting to experience an alternative to traditional medications. Our program supports individuals looking to improve their mental health and achieve long-term success.

Who you are: A multi-talented Executive Personal Assistant with a passion for mission-driven work, who embodies these core values: put people first, practice intellectual honesty, bias towards action, have a growth mindset, and cultivate wholeness. You are someone who can adeptly handle both professional and personal tasks. You take pride in your work. You are discreet and flexible to travel, work weekends, and enjoy helping others.

Position Summary:

Better U Executive Personal Assistant is responsible for performing a wide range of complex secretarial duties and coordinating a multitude of office procedures. They serve as the primary executive and personal support to the CEO and other members of senior leadership with projects and special assignments as needed. This role provides backup support to other administrative support personnel as needed. It’s a flexible role that requires spending time in the office and a home office environment.

Essential Functions and Responsibilities:

• Scheduling: Managing calendars, scheduling meetings and appointments, and making travel arrangements. Working closely with team members to ensure there are no overlapping conflicts.
• Email Management: Monitoring and directing the CEO’s multiple email accounts and other electronic communication. Responding to communications as needed, and ensuring that urgent messages are escalated immediately.
• Purchasing: Identifying purchasing needs, ordering supplies and other requested items as needed. This includes running physical errands, such as picking up orders, shopping for requested items, or dropping items off for repair/cleaning/etc.
• Accounting/Bookkeeping: Keeping projects organized and on track while keeping the principal updated on the progress of key milestones, needs, and timelines. Handle vendor invoices once approved and assist CFO and accounting team on all finance projects.
• Project Management: Keeping projects organized and on track while keeping the principal updated on the progress of key milestones, needs, and timelines.
• Event Logistics: Organizing the preparation for speaking engagements, PR opportunities, and other events as needed. Acting as a representative of CEO for live events.
• Organization: Organizing, both physically and digitally, files, documents, and other items as requested.
• Gatekeeping: Screening telephone calls, emails, and other outreach, while taking messages, and responding to queries.
• Travel Planning: Booking air travel, ground transportation, and accommodations for the CEO and documenting travel plans in all necessary areas.
• Miscellaneous: Perform other duties, as may be assigned by leadership.

Requirements and Qualifications:

• Exceptionally detail-oriented, and able to identify and address challenges proactively.
• Current, valid, and active driver’s license required.
• 2 years of executive-level support experience preferred.
• Demonstrated ability to handle sensitive and confidential information appropriately. Experience in a hospital or healthcare office setting is a bonus.
• College degree in Business Administration or a related field preferred.
• Knowledge of medical terminology is helpful, but not required.
• Experience within a clinical setting, working with confidential records preferred.
• Strong verbal and written communication skills, accompanied by the ability to communicate effectively and with kindness to a variety of people.
• Exhibit discretion, good judgment, and commitment to excellent customer service.
• Ability to self-reflect, receive constructive feedback, and accept accountability.
• Excellent customer service skills, communication skills, and interpersonal skills.
• Strong organizational, prioritizing, and analytical skills.
• Ability to make independent decisions when circumstances warrant.
• Work in-office primarily and at CEO’s home - travel is required as well.

Better U is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

To Apply: https://jobs.gusto.com/postings/better-u-executive-personal-assistant-to-ceo-c5b811d0-6d7c-46f6-8e75-b26dc9fef125

Note!! A cover letter detailing your qualifications and interest in the position would be a plus.

Job Type: Full-time

Pay: $23.00 - $30.00 per hour

Benefits:

• Employee discount
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Evening shift
• Monday to Friday

Application Question(s):

• n your own words, please tell us why you would be the best fit for this specific role/industry, and what excites you about this opportunity!

Experience:

• Microsoft Excel: 1 year (Preferred)
• Executive Assistant: 2 years (Preferred)

Ability to Relocate:

• West Hollywood, CA: Relocate before starting work (Required)

Work Location: In person