Duties & Responsibilities

• Utilizes extensive knowledge in a variety of areas to provide an advanced level of administrative support to one or more individuals within a specified department or departments.
• Support may include: generation of reports, filing, management of the administrative aspects of a department process or processes, coordination of conference calls and meetings, travel arrangements, records retention and file management, Input and tracking of purchase orders, tracking of department budgets, processing of check requests and invoices through the internal system, ordering and managing of departmental supplies, expense report reconciliation, training class support, and general staff support.
• Responsible for organizing and coordinating meetings and events (local, U.S. and international), including logistics, hotel arrangements, and other details for senior management.
• Contacts are frequent with individuals outside the company and / or members of senior management within BI. Uses appropriate interpersonal styles to work collaboratively with colleagues and team members to achieve departmental objectives. Helps to overcome barriers, provides on-going feedback to the work team, and facilitates adjustments as directed by management. Monitors progress against expectations and addresses performance gaps in a timely manner. Fulfills work team responsibilities and demonstrates a personal commitment to accomplishing departmental objectives. Proactively identifies opportunities for process improvement within specified department.
• Demonstrates comprehensive knowledge of Boehringer´s mission, business processes, policies and practices, and applies knowledge within own technical area to develop relatively advanced work results.
• Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and BIPI employees in order to maintain the Company´s excellent reputation within the medical and pharmaceutical community.

Requirements

• Business School certification, or Associates degree from an accredited institution, or equivalent work experience.
• Minimum of eight to ten (8-10) years of administrative, customer service and/or relevant business experience.
• Five-plus (5 ) years of previous administrative experience with BIPI preferred.
• Applies an advanced level of knowledge / skills to a wide range of interdepartmental responsibilities and serves as a resource to others.
• Satisfactory performance record.
• Demonstrates acceptable level of performance for all Administrative Assistant V competencies as defined in the Career Pathway criteria.
• Demonstrated expert knowledge of Microsoft Office (Word, Excel and PowerPoint), including MS Project required.
• Demonstrated ability to take ownership and proactively identify business process improvements.

Compensation