About Big Brothers Big Sisters of Southern Maine: BBBSSM is the leading youth mentoring program, creating, and supporting one-to-one mentoring relationships between caring mentors and youth ages 7-17. Our organization thrives thanks to generous donors and corporate partners who support our programs, and thousands of volunteer mentors who leave a lasting impact. BBBSSM has changed the lives of thousands of kids for almost 30 years across Cumberland and York counties, and in 2022, received Big Brothers Big Sisters of America’s Gold Standard Award.

At Big Brothers Big Sisters of Southern Maine, we recognize, affirm, and celebrate the diverse backgrounds, lives, and experiences of all our stakeholders, including youth, families, donors, volunteers, and staff. We strive to realize the full potential that is within all of us by ensuring that all voices and perspectives are heard and honored. In the workplace and in our programs, we affirm that every person [regardless of ability, age, cultural background, ethnicity, faith, gender, gender identity, gender expression, income, national origin, race, sexual orientation, marital or veteran status] has the opportunity to reach their full potential.

Job Summary:

If you have a glass half full outlook on life, are a dependable team player, AND you are passionate about empowering youth, Big Brothers Big Sisters of Southern Maine wants to talk to you! We are seeking an adaptable, detail-oriented, and collaborative Administrative Coordinator to provide administrative support for a small nonprofit organization. This requires the ability to manage multiple projects and deadlines concurrently. Emotional intelligence and respect for confidentiality is essential. Successful candidates must have excellent interpersonal skills, enjoy working together in a team environment and independently, and be able to recognize problems and provide helpful solutions.

Key Responsibilities:

• Provide administrative support to Executive Director and Directors of Development and Programs: correspondence, pledge recognition letters, pledge reminders, meeting packets, scheduling, filing, etc.
• Maintain accurate donor database; process pledges, create scheduled donation reports, research pledge origination when needed.
• Maintain tracking for grants: application and report deadline, contact information, etc. Research potential funding opportunities.
• Assist with the individual giving campaign and other mailings to donors/stakeholders.
• Oversee office equipment, supplies inventory and some vendor relationships.
• Support the Program Team in key areas of volunteer enrollment and match quality assurance.
• Manage outreach to active matches (Bigs, Littles & Parent/Guardians) to promote activity opportunities and events.
• This list captures most of the key responsibilities of the role. Additional responsibilities may be assigned as needed.

Qualifications and Skills Required to be Successful in This Role:

• A belief in our mission and a commitment to our values of inclusiveness and respect.
• Minimum 4 years of administrative experience, nonprofit preferred but not required.
• Excellent decision-making and problem-solving skills and ability to work effectively on their own.
• Ability to manage multiple projects in separate phases of development.
• Ability and desire to work collaboratively as part of a small, high-performing professional team.
• Advance skills in Microsoft Office: ability to merge documents, develop and maintain formula-driven worksheets, create animated presentations. Ability to work with data-based information systems.
• Must have effective communication skills and commitment to stellar constituent service.
• Must be dependable and have reliable transportation.

This is a part-time position with a competitive non-profit salary and great flexibility in schedule. To apply, please submit your cover letter and resume to Eileen Veroneau Brown at eileen.brown@somebigs.org. We will begin to contact first round candidates for phone interviews the week of June 24th. 

Big Brothers Big Sisters provides equal employment opportunities to all employees and applicants without regard to race, ethnicity, religion, age, gender identity or expression, sexual orientation, disability, national origin, or any other characteristic protected by law.

Salary/Hours:

Part Time, 20 – 24 hours per week, flexible/hybrid schedule

Hourly Rate Range based on experience and qualifications: $20 - $24 per hour

Benefits & Perks include:

• Paid PTO and Holidays for part time employees (pro-rated when applicable)
• Flexible schedule with hybrid Work from Office/Home options
• Retirement Plan Program – savings incentive match up to 3% of employee’s salary
• Opportunity to be part of a team that is passionate about its mission and an organization that impacts the lives of thousands of youths across Southern Maine.