23 Administrative Coordinator Jobs in Washington, DC
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Biospace is Hiring an Administrative Coordinator Near Washington, DC
Administrative Coordinator
LiveWhat You Will DoLets do this. Lets change the world. In this vital role you will support leaders within the Research & Development Strategy and Operations (RDSO) organization. This is a pivotal role in supporting multiple executive directors within our fast-paced and dynamic organization. This position requires exceptional organizational skills, adaptability, and the ability to manage numerous priorities simultaneously. The ideal candidate will excel in a high-pressure environment, providing comprehensive administrative support, managing complex calendars, coordinating cross-functional meetings, and facilitating seamless communication. The Administrative Coordinator will also handle travel arrangements, prepare expense reports, order supplies, and assist with other projects, as needed. This role demands outstanding time management, excellent communication skills, and the ability to work both independently and collaboratively to support various efforts and ensure the smooth operation of executive functions.
Responsibilities
- Scheduling meetings for multiple executive leaders and proactively managing Outlook calendars to address scheduling conflicts
- Coordinating travel arrangements, including international travel, & preparing expense reports
- Maintaining and updating distribution lists, and personnel lists accurately.
- Managing the administrative aspects of contract workers
- Providing backup support to Senior Executive Assistant (SEA), as needed
- Coordinating local and international meetings: arrange travel, meeting arrangements, visitor accommodations, as needed
- Coordinating meeting support to Ensure meeting rooms are properly reserved and managing, logistics such as, catering, and equipment / supply needs.
- Assisting with special projects as requested by the Executive Directors and others within group, ensuring timely and efficient completion
- Provide support in ordering office supplies
- Assist with the onboarding of new staff members
Basic Qualifications
- Associates degree and 2 years of administrative assistance experience OR
- 2 years in a technical school setting with hands-on experience OR
- High school diploma / GED and 4 years of administrative assistance experience
- Strong skills in Outlook, Excel and PowerPoint
- Excellent time management skills, with the ability to meet tight deadlines and manage competing priorities effectively.
- Ability to manage multiple tasks and priorities in a fast-paced environment, maintaining a high level of organization and efficiency.
- Ability to remain calm and composed under pressure, effectively managing stress and maintaining high performance.
- Maintains confidentiality and handles sensitive information with the utmost discretion when dealing with proprietary information
- Ability to quickly adapt to changing priorities and demands, maintaining composure and professionalism under pressure.
- Experience in an administrative support role, preferably supporting large teams at different levels in a fast-paced, deadline-driven environment.
- Extensive experience managing multiple calendars, including coordination across multiple time zones.
- Excellent written, verbal, and presentation skills in communicating key business information
- Experience providing administrative support to remote staff
- Outstanding organizational and interpersonal skills
- Ability to handle stress and pressure in a fast-paced environment, maintaining a positive attitude and high performance.
The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.
Amgen Offers a Total Rewards Plan Comprising Health And Welfare Plans For Staff And Eligible Dependents, Financial Plans With Opportunities To Save Towards Retirement Or Other Goals, Work/life Balance, And Career Development Opportunities Including
- Comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts.
- A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
- Stock-based long-term incentives
- Award-winning time-off plans and bi-annual company-wide shutdowns
- Flexible work models, including remote work arrangements, where possible
careers.amgen.comApplication deadline
Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position.
Amgen is an Equal Opportunity employer and will consider you without regard to your race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Job Summary
Full Time
Scientific Services
$78k-101k (estimate)
09/08/2024
09/11/2024
biospace.com
CERRITOS, CA
50 - 100
1985
KI CHUL CHA
$10M - $50M
Scientific Services
Related Companies
About Biospace
BioSpace serves as the leading online source for biotechnology jobs, breaking industry news and expert analysis. BioSpace has accelerated recruitment, communication and discovery among business and scientific leaders within the life sciences for more than 30 years.
The job skills required for Administrative Coordinator include Administrative Support, Scheduling, Time Management, PowerPoint, Presentation, Organizational Skills, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Coordinator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative Coordinator positions, which can be used as a reference in future career path planning. As an Administrative Coordinator, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Coordinator. You can explore the career advancement for an Administrative Coordinator below and select your interested title to get hiring information.
If you are interested in becoming an Administrative Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Coordinator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Coordinator job description and responsibilities
They may correspond with clients and office staff, train and supervise other administrative employees and complete a number of projects and office-related responsibilities.
01/19/2022: Albany, NY
Administrative coordinators handle clerical, archiving and administrative duties and coordinate general administration within organizations.
01/31/2022: Lafayette, LA
Administrative coordinators typically organize, supervise, and facilitate this workflow. They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.
01/20/2022: Trenton, NJ
The Administrative Coordinator has the authority to enforce the Standards of Behavior and works to ensure that the Mission, Vision and Values of the organization are upheld on a daily basis.
02/22/2022: Cincinnati, OH
They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.
12/23/2021: Oakland, CA
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Coordinator jobs
Strong administrative assistants excel at organization, management of multiple peoples' time and expectations, and have a self-starter attitude, getting things done before others recognize the need.
02/07/2022: Memphis, TN
Knowledge on word processing using spreadsheets and travel logistics.
01/26/2022: Erie, PA
Streamlining of volunteer administrative processes
01/06/2022: Fargo, ND
Bilingual (English / Korean) administrative coordinator is a plus.
02/23/2022: Phoenix, AZ
Have at least 3 years nonprofit administrative or program support experience.
12/27/2021: Rock Island, IL
Step 3: View the best colleges and universities for Administrative Coordinator.
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