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Job Description
JOB DESCRIPTION
Under the direction of the principal, the school secretary performs a variety of clerical and support work involving both specific routines and broadly defined policies and procedures;
greets and interacts with the public, works cooperatively with staff, students, and parents, and performs other related duties as assigned.
This position is required to convey the Church's message and to assist in carrying out the Church's mission. This position is required to uphold the standards of the Catholic Church in his / her day-to day work and personal life.
All employees are expected to be persons of integrity and must conduct themselves in an honest and open way, free from deception or corruption and in a manner consistent with the discipline and teachings of the Catholic Church. Employees are expected to
follow rules of conduct that will protect the interests and safety of all, including the standards and policies set forth in the Archdiocesan Code of Conduct, Archdiocesan Policies and Guidelines, Parent / Student Handbook and Employee Handbook.
MINIMUM QUALIFICATIONS
PREFERRED QUALIFICATIONS
ESSENTIAL FUNCTIONS
Maintains confidentiality regarding school matters, and handles confidential information and documents with complete security.
Follows the school's discipline policy for students
Maintains an orderly and safe work environment free of hazards
Acts in a professional manner in demeanor and work habits
Meets and interacts with the public in routine situations which require tact, discretion and courtesy.
Provides a variety of clerical duties involving all but the most complex matters.
Gives information and interpretations of policies or procedures related to departmental or school activities.
Establishes, maintains and monitors accurate, neat and efficient electronic and manual filing systems.
Sorts and classifies incoming mail and other information for efficient disbursement to appropriate recipients.
Prepares letters, memoranda, reports, bulletins, handbooks, questionnaires, requisitions and other materials from marginal notes, rough drafts, verbal instructions or dictating equipment.
Compiles information from various sources on a variety of standardized forms.
Assists the principal in the orientation and training of employees or volunteers.
Orders / tallies lunches daily and provides month-end summary.
Gathers and prepares appropriate attendance / accounting information.
Enrolls and discharges students. Requests records from prior schools, distributes school records.
MARGINAL FUNCTIONS
Other duties as assigned.
PHYSICAL REQUIREMENTS and DEMANDS
Not limited to the following :
Physical ability to perform the above listed essential functions with or without reasonable accommodation.
Sitting or standing for long periods of time
Walking / climbing stairs.
Occasional lifting (up to 20 pounds) of materials for meetings, presentations or other activities.
WORK ENVIRONMENT
This job operates in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
TRAVEL
Travel is required as needed to attend workshops and in-service trainings sponsored by the Archdiocese and others approved by the principal.
Note : The above statements are intended to describe the general nature and level of work performed by an employee in this position.
These statements are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees in this position.
Nothing in this job description restricts management's right to assign or reassign job duties as required. This job description is not to be construed as a guaranteed contract of employment for a definite period of time.
Full Time
$36k-46k (estimate)
05/27/2024
07/26/2024
The job skills required for School Secretary include Presentation, Accounting, Confidentiality, Word Processing, etc. Having related job skills and expertise will give you an advantage when applying to be a School Secretary. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by School Secretary. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for School Secretary positions, which can be used as a reference in future career path planning. As a School Secretary, it can be promoted into senior positions as an Assistant Student Activities Director that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary School Secretary. You can explore the career advancement for a School Secretary below and select your interested title to get hiring information.