Providesproactive administrative support to the Sr. Vice President, Chief MedicalOfficer as well as the Associate Chief Medical Officer. Assists with various programs and projects as assigned in addition toadministrative duties as assigned.

1.Managescomplex scheduling priorities and coordinates day-to-day activities formultiple executives. Advises executives of commitments and obligations.Arranges group and individual meetings with hospital and university officials,board members, donors and community.

2.Composes and/or drafts a variety of documents, many of sensitive andconfidential nature, including correspondence, meeting agendas, organizationalcharts, reports, proposals, and personnel documents. Attends staff andcommittee meetings as directed, recording proceedings as appropriate and actingas a project manager for the committees.

3.Greets guests upon arrival. Reviews and sorts incoming mail for executive.Determines disposition of written communications. Furnishes informationrequired for reply to correspondence and other materials. Composes, edits andproofs correspondence and other documents as needed. Organizes and maintainsfiles.

4.Workscooperatively and in collaboration with other executive support staff toperform various office duties and projects as assigned (e.g. answering maintelephone line, maintaining conference room, distributing mail, greetingvisitors, maintaining office supplies), as needed. Provides backupadministrative support for executives and other administrative staff duringvacations and emergency situations.

5.Compliance.Employee carries out job responsibilities in an ethical, effective andprofessional manner. Reports potential compliance problems using the reportingprocesses as outlined in the Code of Conduct. Models ethical and appropriatebehavior, professional standards, compliance and personal integrity.Participates in training programs. Understands and complies with the Code ofconduct and departmental policies and procedures, applicable rules,regulations, etc.

RequiredEducation/Experience:

Fouryears’ clerical/secretarial experience, which includes one year of work for asenior level executive utilizing highly developed organizational skills;

OR

Associate’sdegree or certificate in office occupations or office technology and threeyears of secretarial;

OR

Bachelor’sdegree and two years of secretarial experience.

Oneyear of full time work or equivalent must have been working for a senior levelexecutive utilizing highly developed organizational skills at the fullperformance level.

Coursesor training in office occupations or office technology may be substituted forup to one year of clerical/secretarial experience.

*Nosubstitution will be made for the one year experience at the full performancelevel.