• Composes routine and general type correspondence requiring knowledge of subject matter.
• Answers and screens incoming calls to Center Director’s office and screens visitors.
• Arranges meetings and appointments and keeps Center Director advised of scheduled appointments and commitments.
• Reviews incoming and outgoing correspondence, distributes same, making notes as to action taken and follow up on commitments and assignments.
• Contact Directors to relay information from the Administrative Office.
• Edits correspondence from various departments written for Center Director’s signature.
• Develops, modifies, and maintains comprehensive filing system. Responsible for file security and purging files periodically based on what the Center Director considers no longer of value to the office.
• Maintains reports control log; reminds management staff of pending due dates.
• Maintains significant incident report log; reminds responsible staff of pending due dates.
• Prepares special reports by pulling data from the Job Corps Suite of Applications.
• Obtains departmental information to prepare PPT presentations for meetings, assessments, or other events.
• Attends meetings, prepares and distributes minutes of these meetings.
• Keeps record of all reports sent from Center and ensures they are mailed on proper date and develops tickler system to ensure timely submission of responses requested from The Bizzell Group and DOL.
• Continual support and adherence to the CDSS/CSS/BMS Plan which ensures that the ePCDP is used in a timely, continual, and effective manner to help support students.
• Ensures the safety, health, and security of students, staff, and property.
• Complies with all DOL guidelines, OFCCP regulations, Job Corps notices and bulletins, and Center policies and procedures.
• Works towards meeting performance standard goals.
• Maintains good housekeeping in all areas and complies with safety practices.
• Follows CDSS plan and Code of Conduct system daily.
• Models, mentors, monitors appropriate Career Success Standards.
• Participation in PRH mandated staff training is mandatory. Failure to participate may result in disciplinary action up to and including termination.
• Performs other duties as assigned.

Requirements

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
• Proficiency with advanced Microsoft Office applications including Word, Power Point, Outlook, and Excel.
• Computer Literacy with basic computer functions, email, internet, and basic programs such as Adobe Acrobat.
• Extensive knowledge of standard office practices and procedures. Skill in operation of variety of office machines.
• High level of communication, interpersonal, and organizational skills.
• Ability to work in fast paced deadline-oriented situation.

Job Type: Full-time

Pay: $25.00 - $26.92 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute:

• New Haven, CT 06515 (Preferred)

Ability to Relocate:

• New Haven, CT 06515: Relocate before starting work (Required)

Work Location: In person