24 Administrative Operations Specialist Jobs in Orlando, FL
SORT BY
O
H
B
h
H
O
T
T
S
I
C
Q
Q
L
L
E
U
A
A
P
D
O
B
Administrative Operations Specialist
$43k-55k (estimate)
Full Time
Just Posted
Blackstone Builders Inc is Hiring an Administrative Operations Specialist Near Orlando, FL
Job Description
Job Description
Benefits:
Location: Orlando, FL
Company: Blackstone Builders
URGENTLY HIRING TO FILL THIS POSITION
About Us:
At Blackstone Builders, we pride ourselves on delivering top-notch roofing, solar, siding, and window solutions to our clients. With a commitment to quality, customer satisfaction, and a strong reputation in the industry, we are looking for a dynamic and organized Office Administrator/Project Coordinator to join our team.
Position Summary:
We seek a dedicated and detail-oriented Administrative Operations Specialist to oversee administrative operations and coordinate projects within our roofing, siding, and windows division. This role is pivotal in ensuring smooth office management and successful project execution from start to finish.
Key Responsibilities:
Office Administration:
Blackstone Builders is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
- Competitive salary
- Employee discounts
- Opportunity for advancement
- Paid time off
- Training & development
Location: Orlando, FL
Company: Blackstone Builders
URGENTLY HIRING TO FILL THIS POSITION
About Us:
At Blackstone Builders, we pride ourselves on delivering top-notch roofing, solar, siding, and window solutions to our clients. With a commitment to quality, customer satisfaction, and a strong reputation in the industry, we are looking for a dynamic and organized Office Administrator/Project Coordinator to join our team.
Position Summary:
We seek a dedicated and detail-oriented Administrative Operations Specialist to oversee administrative operations and coordinate projects within our roofing, siding, and windows division. This role is pivotal in ensuring smooth office management and successful project execution from start to finish.
Key Responsibilities:
Office Administration:
- Perform general office duties including data entry, filing, and organizing documents.
- Assist in day-to-day office operations, including phone calls, emails, and correspondence.
- Type and transcribe documents as needed.
- Handle front desk duties such as greeting visitors and directing them appropriately.
- Handle incoming and outgoing mail and deliveries.
- Follow up and update CRM with inputs from the process.
- Track project progress, deadlines, timelines, and deliverables.
- Communicate with clients, suppliers, and subcontractors to ensure timely delivery of materials and services.
- Prepare and maintain project documentation, including contracts and reports.
- Manage incoming calls and emails, providing excellent customer service by addressing client inquiries and concerns promptly.
- Ensure client satisfaction by maintaining regular communication and providing updates on project status.
- Assist with accounts receivable and invoicing.
- Monitor overdue accounts and follow up on payments.
- Coordinate payment plans and manage collections efforts.
- Prepare financial reports related to collections as needed.
- Handle and resolve disputes related to project deliverables, payments, and contracts.
- Communicate with clients, suppliers, and subcontractors to address and resolve issues.
- Maintain documentation of disputes and resolutions for future reference.
- 1 to 2 years of experience in administrative jobs.
- Proven experience in office administration and project coordination in the construction or home improvement industry is highly desired, but not required.
- Excellent organizational and multitasking skills with attention to detail.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and project management software.
- Ability to work independently and as part of a team in a fast-paced environment.
- Bilingual English/Spanish preferred but not required.
- High school diploma or equivalent required; associate or bachelors degree in business administration or a related field is a plus.
- Competitive salary commensurate with experience.
- Paid time off and holidays.
- Opportunities for professional development and career advancement.
- A positive and supportive work environment.
Blackstone Builders is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Summary
JOB TYPE
Full Time
SALARY
$43k-55k (estimate)
POST DATE
06/30/2024
EXPIRATION DATE
07/13/2024
Show more
The following is the career advancement route for Administrative Operations Specialist positions, which can be used as a reference in future career path planning. As an Administrative Operations Specialist, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Operations Specialist. You can explore the career advancement for an Administrative Operations Specialist below and select your interested title to get hiring information.
Similar Jobs
Popular Articles
Top 10 Things to Avoid Putting on a Job Application
Read Article
How to Describe Your Education in a Resume
Read Article
How to Write a Memorable Cover Letter in 5 Ways
Read Article
4 Personal Finance Tips to Make During Job Transition
Read Article
4 Best Camera Setups for Interview
Read Article
Keeping a Job Search Journal: 9 Types of Journaling You Can Do
Read Article
