Benefits :

• Competitive salary
• Employee discounts
• Opportunity for advancement
• Paid time off
• Training & development

Location : Frederick, MD

Company : Blackstone Builders

About Us : At Blackstone Builders, we pride ourselves on delivering top-notch roofing, siding, and window solutions to our clients.

With a commitment to quality, customer satisfaction, and a strong reputation in the industry, we are looking for a dynamic and organized Office Administrator / Project Coordinator to join our team.

Position Summary : We seek a dedicated and detail-oriented Office Administrator / Project Coordinator to oversee administrative operations and coordinate projects within our roofing, siding, and windows division.

Key Responsibilities :

• Office Administration :
• Perform general office duties including data entry, filing, and organizing documents.
• Manage day-to-day office operations, including phone calls, emails, and correspondence.
• Type and transcribe documents as needed.
• Handle front desk duties such as greeting visitors and directing them appropriately.
• Handle incoming and outgoing mail and deliveries.
• Project Coordination :
• Follow up and update CRM with inputs from the process.
• Track project progress, deadlines, timelines, and deliverables.
• Communicate with clients, suppliers, and subcontractors to ensure timely delivery of materials and services.
• Prepare and maintain project documentation, including contracts and reports.
• Customer Service :
• Manage incoming calls and emails, providing excellent customer service by addressing client inquiries and concerns promptly.
• Ensure client satisfaction by maintaining regular communication and providing updates on project status.
• Financial Management :
• Assist with accounts payable and receivable, invoicing, and payroll processing.
• Monitor project expenses and prepare financial reports as needed.

Qualifications :

• 1 to 2 years of experience in administrative jobs.
• Proven experience in office administration and project coordination in the construction or home improvement industry is highly desired, but not required.
• Excellent organizational and multitasking skills with attention to detail.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and project management software.
• Ability to work independently and as part of a team in a fast-paced environment.
• Bilingual English / Spanish preferred but not required.
• High school diploma or equivalent required; associate or bachelor’s degree in business administration or a related field is a plus.

Benefits :

• Competitive salary commensurate with experience.
• Paid time off and holidays.
• Opportunities for professional development and career advancement.
• A positive and supportive work environment.

Join Blackstone Builders and be a part of a team that values quality, integrity, and excellence in every project. We look forward to meeting you!

Blackstone Builders is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Last updated : 2024-06-20