What are the responsibilities and job description for the Executive Assistant to Founder / Managing Partner at VC Firm position at Bloom Talent?
Early-stage venture firm investing in industry-changing consumer tech companies is looking for an experienced Executive Assistant to support their Founder/Managing Partner. This is an exciting opportunity to join a small team of 9 and be a right hand to the Founder. You will provide comprehensive support through complex calendar and inbox management, drafting high-level communications, coordinating travel logistics, and ensuring seamless meeting execution. You'll also plan annual meetings and team off-sites, oversee office operations, manage special projects, and light personal support for the Founder. A proactive individual who combines strategic thinking with careful attention to detail, excelling at anticipating needs while managing multiple priorities. This is a hybrid role based in their SoHo office Tuesday through Thursday. 130-150K DOE 100% benefits for employees & dependents, 401k, and unlimited PTO.
Responsibilities:
- Provide comprehensive executive support to the Managing Partner/Founder, optimizing a busy schedule, anticipating needs, and adapting to an ever-changing schedule.
- Manage complex scheduling and handle high-priority communications with investors, partners, and stakeholders. Organize the Partner’s priorities, ensuring all preparation and follow-up for meetings are handled in a timely and efficient manner,
- Inbox and communication management, overseeing and drafting communication, and important stakeholder management.
- Oversee all travel arrangements, including transportation, accommodations, and coordination of travel documents. Booking dining reservations, providing recommendations, and continually optimizing for time.
- Manage and process expense reports for the Managing Partner.
- Initiate and execute special projects and workstreams such as internal products and programs, implement tools and resources, and create and manage processes that deliver top-tier results.
- Plan and execute team and firm events, including annual general meetings (AGM), industry events, and team-building activities.
- Oversee office operations, including welcoming guests, expense management, vendor management, office cleaners, and pantry coordination.
- Light personal assistant support.
Qualifications:
- 5 years of experience providing support for C-level executives, plus if previous experience in VC, financial services, or similar industries.
- Bachelor’s degree preferred.
- Excellent verbal and written communication skills.
- Strong problem solver and resourceful. Proactively anticipate issues before they arise and proactively find and recommend solutions.
- Strong project management skills and ability to meet deadlines consistently.
- Highly organized with excellent time management skills and meticulous attention to detail.
- Collaborative, team-player mentality with a “no-task-is-too-small-or-big” mindset. You are dynamic, adaptable, and excited by new challenges.
- Maintain confidentiality of highly sensitive information.
- Tech-savvy, including proficiency in G Suite, and Microsoft Office (Word, Excel, etc)
