196 Administrative Assistant II Jobs in San Diego, CA
Blue Star Partners is Hiring an Administrative Assistant II Near San Diego, CA
Location: San Diego, CA
Period: 07/15/2024 to 12/31/2024 – potential for extension
Hours/Week: 40 hours (Hours over 40 will be paid at Time and a Half)
Rate: $23/hour
Contract Type: W-2
Scope Of ServicesThe Administrative Assistant II is responsible for supporting department managers and their staffs by performing various administrative tasks, including word processing, editing existing documents, keying information into templates, and maintaining databases. Additionally, the role may involve using two or three different vendor software programs to facilitate departmental functions.
Role, Responsibilities, And Deliverables
- Word Processing: Create and edit documents, correspondence, and reports using Microsoft Word, ensuring accuracy and adherence to established formatting guidelines.
- Database Maintenance: Maintain departmental databases by updating records, inputting new data, and performing regular quality checks to ensure data integrity.
- Administrative Support: Provide administrative support to department managers and staff, including scheduling meetings, managing calendars, and making travel arrangements.
- Vendor Software Utilization: Use two or three different vendor software programs as needed to support departmental functions, such as project management or accounting software.
- Correspondence Management: Manage incoming and outgoing correspondence, including sorting mail, drafting emails, and responding to inquiries in a timely manner.
- Office Organization: Maintain office supplies inventory, order supplies as needed, and ensure the overall tidiness and organization of the office environment.
- Meeting Coordination: Assist with scheduling and coordinating meetings, including preparing meeting agendas, booking conference rooms, and distributing meeting materials.
- Communication: Serve as a point of contact for internal and external stakeholders, providing excellent customer service and representing the department professionally in all interactions.
- Bachelor's degree preferred but not required.
- Minimum of three years of relevant clerical experience required, preferably in an administrative support role.
- Proficiency in Microsoft Suite applications, particularly Word, Excel, and PowerPoint.
- Ability to work with moderate to minimal supervision, demonstrating self-motivation and initiative.
- Strong attention to detail and exceptional oral and written communication skills are essential for this role.
- Experience using various vendor software programs is a plus.
Job Summary
Full Time
$51k-64k (estimate)
06/26/2024
07/25/2024
bluestarpartners.com
Chicago, IL
25 - 50
Related Companies
The job skills required for Administrative Assistant II include Customer Service, Administrative Support, Scheduling, Attention to Detail, Accounting, Written Communication, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Assistant II. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Assistant II. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative Assistant II positions, which can be used as a reference in future career path planning. As an Administrative Assistant II, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Assistant II. You can explore the career advancement for an Administrative Assistant II below and select your interested title to get hiring information.
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