Office Support Specialist-PT-Hermiston

Job Type Part-time Description **Position Summary**

The Office Assistant Specialist is responsible for BMCC Hermiston front office and clerical duties. Performs all functions and activities within the guidelines and philosophy set forth in the BMCC Mission, Vision and Strategic Plan.

**Essential Functions**

* Greets the public and answers telephone calls; assists students, staff, the public with questions, giving information as appropriate; routes calls and walk-ins to appropriate personnel; takes and delivers messages.

* Opens and closes the building (depending on work schedule) at the beginning and end of the day. Check doors periodically during working hours. Is aware of use and security of building and contents during working hours.

* Monitors heat, air, lights, security system. Calls for repairs and adjustments as needed.

* Monitors the use of all office equipment, including the copy machine.

* Is familiar with the scheduled room use for BMCC Hermiston classes and assists students and instructors as needed in those areas. Also assists outside groups using the facility for meetings or trainings.

* Coordinates efforts with the Hermiston Bilingual Office Specialist and assists with filing, keyboarding, computer entry and student/staff communications, as necessary.

* Assists instructors and staff with the operations of interactive video conferencing (ZOOM).

* Maintain the confidentiality and security of protected student information in accordance with FERPA regulations.

* Other duties as assigned.

Requirements **Knowledge, Skills and Abilities**

Individuals must possess the following knowledge, skills, and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities:

* Must be well-organized, be able to multi-task and meet deadlines.

* Ability to communicate using correct grammar, syntax, and spelling.

* Well developed interpersonal and communication skills. Must understand, possess, and use a high level of customer service when dealing with all constituents of the college.

* Working knowledge of Microsoft Word, Excel and Outlook.

* Must be able to type and keyboard accurately. Approximately 40 words per minute preferred.

* Must be able to operate cash register, count money, and balance money transactions.

* Ability to effectively and efficiently use college Administrative Information System (AIS).

* An alert sense of security and awareness of physical surroundings required.

* Ability to sit and/or stand for extended periods of time.

**Required Education and Experience**

* A high school education or equivalent required.

* At least one year of prior receptionist or office experience required.

**Other Aspects of this Position**

* Must be willing to work a flexible hours, 8:00 am to 8:00 pm, MondayFriday.

* Must be able to lift boxes of 20 to 30 pounds.

* Bi-lingual skills in Spanish/English preferred.

**Part Time:**

This is a part time position up to 29 hours per week as needed. Part time employees earn 1 hour of sick leave for every 30 hours worked.

**Pay:** $12.00 per hour

**This position is opened until filled, first review of complete applications is Tuesday, November 16, 2021.**

**APPLICATION PACKETS MUST INCLUDE:**

**Upload the following documents to your application.**

Please be sure to include all requested documents and supplements outlined below BEFORE you submit. You cannot upload after submission. Applications that are incomplete will not be reviewed and will be discarded appropriately:

Resume and

Cover letter addressing how you meet the minimum qualifications as outlined in the position description;

Skills testing may be required for final candidate, i.e. Word, Excel, Typing.

Please contact Human Resources (541-278-5837) if you have a special need/accommodation to aid your participation in our hiring process.

Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. No sponsorship is available for this position.

Blue Mountain Community College is an equal opportunity educator and employer. For complete EEO disclosure statement please go to www.bluecc.edu/EEO.