Job Description
The Administrative Assistant provides general administrative and operational support in a variety of functions for an individual, team, or department. The Administrative Assistant collects, reviews and analyzes data and uses word processing, spreadsheet, and graphics software skills to prepare reports, charts, budgets, and other presentation materials. They respond to or route routine inquiries from external and internal sources and may also schedule and coordinate meetings, travel, and other group activities
Job Duties/Responsibilities:
Contact company personnel at all levels to collect, compile, and analyze data and information for inclusion in reports, presentation materials, and projects.
Compose correspondence and create charts, graphs, or tables as necessary.
Communicate and coordinate activities between departments and outside parties.
Manage schedules and arrange appointments, travel, events, conferences and meetings, virtual meetings, conference calls, etc.
Maintain office supply inventory and coordinate office equipment needs.
Manage expense reports and tracking.
Greet visitors and screen incoming phone calls.
Maintain electronic and paper files.
Coordinate receipt and shipment of mail and other items.