Receptionist/Office Manager for a boutique financial services firm.

experience required.

Role Overview:

As the first point of contact, the Receptionist plays a crucial role in creating a welcoming and professional environment for clients and employees. This role involves supporting the smooth operation of the office by managing front desk responsibilities, ensuring a positive experience for all visitors, and handling various administrative tasks. The position is based at our prestigious Midtown office and requires full-time availability, with standard hours from 8 AM to 5 PM, and occasional adjustments for special events or office activities.

Key Responsibilities:

The Receptionist will warmly greet clients upon arrival, offer beverages, and assist with coat storage, embodying the company’s commitment to exceptional service. Handling a busy phone line with professionalism and efficiency is essential, as is managing incoming and outgoing mail. The role involves preparing conference rooms for meetings, coordinating catering orders, and assisting with clerical tasks, including FedEx shipments, photocopying, and scanning.

Additionally, the Receptionist will manage kitchen, bathroom, and office supply inventories, place orders as needed, and liaise with building contacts and facilities staff to support office operations. Coordinating with vendors for equipment maintenance and building management for service requests will also be part of the role.

Office Environment:

The office is located in a Class A building with access to a landscaped outdoor plaza, a fitness facility, and various amenities. The environment is dynamic and requires an individual who thrives in a fast-paced, professional setting.

Qualifications:

• Professional appearance and demeanor
• Exceptional interpersonal and communication skills, both in person and on the phone
• Detail-oriented with strong multitasking abilities
• Team player with a willingness to take on additional projects
• Background in customer service or a corporate office setting is preferred
• Experience as a receptionist or in a similar administrative role is advantageous

This role is ideal for someone who excels in a client-facing environment and is eager to contribute to a well-regarded organization in a vibrant and engaging office setting.