Boehringer Ingelheim is Hiring an Admin Asst - Legal Function Near Ridgefield, CT
Compensation DataThis position offers a base salary typically between $68,000 and $112,000. The position may be eligible for a role specific variable or performance based bonus and or other compensation elements. For an overview of our benefits please click here. DescriptionTo provide the highest level administrative support to specified department personnel, including often working independently on highly complex, special assignments relating to departmental affairs. As an employee of Boehringer Ingelheim, you will actively contribute to the discovery, development and delivery of our products to our patients and customers. Our global presence provides opportunity for all employees to collaborate internationally, offering visibility and opportunity to directly contribute to the companies´ success. We realize that our strength and competitive advantage lie with our people. We support our employees in a number of ways to foster a healthy working environment, meaningful work, diversity and inclusion, mobility, networking and work-life balance. Our competitive compensation and benefit programs reflect Boehringer Ingelheim´s high regard for our employees. Duties & Responsibilities
Utilizes extensive knowledge in a variety of areas to provide an advanced level of administrative support to one or more individuals within a specified department or departments.
Support may include: generation of reports, filing, management of the administrative aspects of a department process or processes, coordination of conference calls and meetings, travel arrangements, records retention and file management, Input and tracking of purchase orders, tracking of department budgets, processing of check requests and invoices through the internal system, ordering and managing of departmental supplies, expense report reconciliation, training class support, and general staff support
Responsible for organizing and coordinating meetings and events (local, U.S. and international), including logistics, hotel arrangements, and other details for senior management
Contacts are frequent with individuals outside the company and / or members of senior management within BI. Uses appropriate interpersonal styles to work collaboratively with colleagues and team members to achieve departmental objectives. Helps to overcome barriers, provides on-going feedback to the work team, and facilitates adjustments as directed by management. Monitors progress against expectations and addresses performance gaps in a timely manner. Fulfills work team responsibilities and demonstrates a personal commitment to accomplishing departmental objectives. Proactively identifies opportunities for process improvement within specified department
Demonstrates comprehensive knowledge of Boehringer´s mission, business processes, policies and practices, and applies knowledge within own technical area to develop relatively advanced work results
Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and BIPI employees in order to maintain the Company´s excellent reputation within the medical and pharmaceutical community
Requirements
Business School certification, or Associates degree from an accredited institution, or equivalent work experience
Minimum of eight to ten (8-10) years of administrative, customer service and/or relevant business experience
Five-plus (5 ) years of previous administrative experience with BIPI preferred.
Applies an advanced level of knowledge / skills to a wide range of interdepartmental responsibilities and serves as a resource to others
Satisfactory performance record
Demonstrates acceptable level of performance for all Administrative Assistant V competencies as defined in the Career Pathway criteria
Demonstrated expert knowledge of Microsoft Office (Word, Excel and PowerPoint), including MS Project required
Demonstrated ability to take ownership and proactively identify business process improvements
Eligibility Requirements:
Must be legally authorized to work in the United States without restriction
Must be willing to take a drug test and post-offer physical (if required)