We are seeking an Accounts Receivable / Accounts Payable Specialist to join our team! In this role, you will be responsible for the financial processing of transactions for the Company.

Responsibilities:

Accounts Payable

• Process vendor invoices & review invoices for appropriate documentation/approval/general ledger coding before payment processing
• File/scan all Invoices into the appropriate file
• Reconcile Purchase orders to Invoices by verifying entries and comparing system reports to balances
• Handle invoice discrepancies - check with purchasing and/or contact the vendor for further investigation
• Process credit memos
• Input and update payables to the A/P system, file for payment
• Answer all vendor inquiries
• Update & maintain vendor database
• Send invoices for payment approval
• Verify/obtain W-9 forms and prepare and file Form 1099 forms

Accounts Receivable

• Prepare, process, and post (daily) customer invoices
• Conduct frequent communications with customers for dispute resolution and on-time collection process
• Resolve collections by examining customer payments, and credits and analyzing/reconciling differences
• Obtain trade references and follow up to determine terms for interested customers
• Verify customer terms and grant clearance of sales orders to the Sales team
• Collect on accounts by sending out Invoice notifications, past due notices, and statements; communicating with customers via phone, email, fax, or mail
• Respond to billing inquiries
• Prepare bank deposit
• Record receipts into A/R system
• Collect Resale Certificates as required

Requirements:

• Minimum three years of A/P and A/R experience in an office environment
• Proficient in Microsoft Excel and MS Office Programs
• Excellent verbal and written communication skills

We Offer:

• Competitive pay
• Eligible for Medical (traditional or HSA) and dental plans
• 401k plan with employer match, (subject to plan terms and applicable waiting periods)
• Paid Time Off (PTO)
• Company-paid holidays

Apply Today!