1 Temporary Administrative Assistant - Pine Manor Institute Job in Chestnut Hill, MA
SORT BY
B
Temporary Administrative Assistant - Pine Manor Institute
$54k-67k (estimate)
Temporary | Consumer Services
1 Day Ago
Boston College is Hiring a Temporary Administrative Assistant - Pine Manor Institute Near Chestnut Hill, MA
Boston College IntroductionFounded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,484 full-time undergraduates and 5,250 graduate and professional students. Ranked 35 among national universities, Boston College has 888 full-time and 1,281 FTE faculty, 2,711 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.5 billion.
Job DescriptionThe Temporary Administrative Assistant will support the Pine Manor Institute by providing direct assistance to professional staff members. This role includes a variety of administrative tasks, such as budget oversight, scheduling, drafting communications, and managing office needs. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently.
Work EnvironmentThis position will be based on-site at the Pine Manor Institute at Boston College. The environment is that of a start-up, requiring adaptability and a proactive approach to problem-solving.
Essential Functions
Boston College is an affirmative action, equal opportunity employer. In concert with our Jesuit, Catholic mission, Boston College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications for women, minorities, individuals with disabilities, and covered veterans. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at https://www.bc.edu/diversity.
Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination.
Job DescriptionThe Temporary Administrative Assistant will support the Pine Manor Institute by providing direct assistance to professional staff members. This role includes a variety of administrative tasks, such as budget oversight, scheduling, drafting communications, and managing office needs. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently.
Work EnvironmentThis position will be based on-site at the Pine Manor Institute at Boston College. The environment is that of a start-up, requiring adaptability and a proactive approach to problem-solving.
Essential Functions
- Monitor and reconcile budgets, generate financial reports from PeopleSoft.
- Schedule and coordinate meetings, manage daily office operations, and maintain the Academy calendar.
- Draft memorandums and emails, oversee communications, manage the website, and engage in social media.
- Assist with maintaining and updating the Slate database and manage the shared Google Drive.
- Coordinate office projects and tasks in coordination with the Directors.
- Maintain office supplies inventory and place orders as needed.
- Supervise student employees, plan work schedules, provide training, write performance evaluations, and maintain employment files/records.
- Submit and manage undergraduate and graduate hires in Kronos/PeopleSoft.
- Coordinate travel arrangements, vendor payments, staff reimbursements, and P-Card reconciliation.
- Provide support with preparing and submitting Annual Performance Appraisals.
- Process the temporary hiring of summer academy instructors and assist with CORI checks and other requirements for temporary employment.
- Schedule and confirm interviews.
- At least 2 years of administrative experience, preferably in an educational setting.
- Strong problem-solving skills and the ability to handle sensitive information confidentially.
- High level of accuracy and attention to detail.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multitask and prioritize work effectively.
- Ability to work collaboratively with colleagues, students, and external partners.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace (Docs, Sheets, Drive), and PeopleSoft.
- Experience with Slate database is a plus.
- Tuition remission for Employees
- Tuition remission for Spouses and Children who meet eligibility requirements
- Generous Medical, Dental, and Vision Insurance
- Low-Cost Life Insurance
- Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
- Paid Holidays Annually
- Generous Sick and Vacation Pay
- Additional benefits can be found on https://www.bc.edu/employeehandbook
Boston College is an affirmative action, equal opportunity employer. In concert with our Jesuit, Catholic mission, Boston College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications for women, minorities, individuals with disabilities, and covered veterans. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at https://www.bc.edu/diversity.
Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination.
Job Summary
JOB TYPE
Temporary
INDUSTRY
Consumer Services
SALARY
$54k-67k (estimate)
POST DATE
07/04/2024
EXPIRATION DATE
08/01/2024
WEBSITE
bc.edu
HEADQUARTERS
DUXBURY, MA
SIZE
3,000 - 7,500
FOUNDED
1863
TYPE
Private
CEO
TIMOTHY JAMES SMITH
REVENUE
$500M - $1B
INDUSTRY
Consumer Services
Related Companies
About Boston College
Boston College offers undergraduate and graduate degree programs.
Show more
Similar Jobs
Popular Articles
Top 10 Things to Avoid Putting on a Job Application
Read Article
How to Describe Your Education in a Resume
Read Article
How to Write a Memorable Cover Letter in 5 Ways
Read Article
4 Personal Finance Tips to Make During Job Transition
Read Article
4 Best Camera Setups for Interview
Read Article
Keeping a Job Search Journal: 9 Types of Journaling You Can Do
Read Article
