Our client, a leading IT firm, is hiring an Administrative Assistant/Office Coordinator to help will ensure the smooth operation of their administrative processes. You will be responsible for supporting various departments, handling a wide range of administrative tasks with efficiency and professionalism. This position requires strong organizational skills, attention to detail, and the ability to thrive in a dynamic, fast-paced environment.

Key Responsibilities:

• Provide comprehensive administrative support to the management team, including scheduling meetings, managing calendars, and handling correspondence.
• Oversee daily office operations, including maintaining office supplies, coordinating maintenance requests, and ensuring a clean and organized workspace.
• Assist in planning and organizing company events, meetings, conferences, and team-building activities.
• Coordinate travel logistics for management as needed, including flight bookings, hotel accommodations, and itinerary preparation.
• Manage and organize company documents, files, and records, ensuring they are easily accessible and properly maintained.
• Serve as a point of contact for internal and external stakeholders, responding to inquiries and facilitating effective communication within the organization.
• Assist with processing expense reports and invoices, ensuring accuracy and adherence to company policies.
• Support special projects and initiatives as assigned, demonstrating flexibility and willingness to take on new challenges.

Qualifications:

• 1 year of administrative experience within professional services.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with a customer service-oriented approach.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and other relevant software applications.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Bachelor’s degree in Business Administration, Office Management, or a related field preferred.