21 School Office Manager Jobs in Lafayette, CO
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School Office Manager
$89k-115k (estimate)
Full Time
4 Months Ago
Boulder Valley School District is Hiring a School Office Manager Near Lafayette, CO
Job DescriptionBoulder Valley School District is committed to create challenging, meaningful, and engaging learning opportunities so that all children thrive and are prepared for successful, civically engaged lives. Our comprehensive and innovative approach to education ensures that each student meets expectations relative to intellectual growth, physical development and social emotional well-being. The district covers approximately 500 square miles and serves the communities of Boulder, Erie, Louisville, Lafayette, Superior, Broomfield, Nederland, Ward, Jamestown and Gold Hill. Website: BVSD.
Location: US:CO:LAFAYETTE
School: Escuela Bilingue Pioneer
Position Title: School Office Manager
Position Start Date: July 22, 2024
Position Type: Office Professionals
FTE: 1.0 - 40 hours per week - Regular, ongoing
Work Schedule: 215 Days
Pay Range:* $27.73 - $35.78
Closing Date: July 9, 2024
Our People Are Our Strength in BVSD
SummaryProvide administrative assistance to principal, administrators, office staff, school staff, parents, and students.
Responsibilities
The Boulder Valley School District is an equal opportunity educational institution and does not unlawfully discriminate on the basis of race, color, ethnicity, sex, gender identity/expression, national origin, creed, religion, age, sexual orientation, disability or veteran status in admission or access to, and treatment and employment in its educational programs or activities. Inquiries or complaints: BVSD Legal Counsel - 720-561-5903; Office for Civil Rights - http://www2.ed.gov/about/offices/list/ocr/addresses.html
Location: US:CO:LAFAYETTE
School: Escuela Bilingue Pioneer
Position Title: School Office Manager
Position Start Date: July 22, 2024
Position Type: Office Professionals
FTE: 1.0 - 40 hours per week - Regular, ongoing
Work Schedule: 215 Days
Pay Range:* $27.73 - $35.78
Closing Date: July 9, 2024
Our People Are Our Strength in BVSD
SummaryProvide administrative assistance to principal, administrators, office staff, school staff, parents, and students.
Responsibilities
- Provide and coordinate clerical support activities for the principal, administrators and school staff by maintaining the principal’s/administrator’s calendar and schedule, managing phone calls, preparing, designing, composing, and formatting correspondence, daily announcements, documents, handbooks, reports, newsletters, website updates, agreements and programs, arrange for printing and distribution as appropriate, receive and distribute faxes, maintaining office and building technology. Facilitate building maintenance. Provide coverage for the receptionist and health room attendant as needed. Coordinate translations and interpretations as needed. Facilitate staff evaluations according to the Educator Effectiveness evaluation timeline and maintain professional learning records for staff through MyPassport.
- Manage employee time and attendance. Complete and submit weekly payroll. Process Professional Leave Forms, and confirm daily employee absences for proper coding and input into payroll; resolve issues, prepare and submit employee corrections. Check in substitutes daily and manage classroom coverage throughout the building.
- Provide information and services to administration, students, parents, guardians, staff and community as required or requested. Receive and respond to inquiries and concerns regarding the building/school.
- Maintain school master calendar and master events calendar. Serve as primary contact for Community Schools Program facility use scheduling.
- Lead, coordinate and/or assist with the office workflow including training, planning, assigning and directing necessary activities of classified staff. Develop, update, communicate and implement office and workroom procedures and equipment.
- Manage technology, furniture, fixtures, and equipment of the building: purchasing, receiving, submitting work orders, tracking inventory, training staff on best practices, and supporting staff when needed.
- Coordinate meetings, activities and events including but not but event logistics, marketing, and post event debrief.
- Monitor budget variance for accuracy of FTE. Coordinate and submit through the district ERP system, job requisitions, requests for hire, change actions including resignations, terminations, leave of absence, transfers and retirements. Create vacancy notifications, set up interview schedules, provide hiring committee materials, and follow through with recommendation to hire notifications.
- Assist principal in building the budget. Manage the school budgets: Monitor SRA; revolving accounts; athletics budget; grants; and increased enrollment tracking;. Realign budgets, process journal entry corrections, and prepare deposit summaries as needed. Manage fundraising campaign and 1:Web initiative. Advise principal/assistant principal of account balances and issues. File sales tax as needed.
- Maintain donation records and submit gift reports to the district. Complete miscellaneous financial projects/tasks, district initiatives, such as producing year end reports for district accounting, and student check-in/check-out.
- As building liaison for the PCard program, reallocate charges, reconcile transactions for all building cardholders.
- Order supplies, textbooks and materials for building, contact companies or individuals for quotes and to resolve issues.
- Facilitate student check in: compose and edit school required forms/information, and collect fees.
- Support positive behavior support process for students as well as the discipline process when necessary. Provide backup support in principal’s absence. Ensure data is submitted in IC behavior and discipline tabs, and provide follow up support to students, parents, staff and district as needed. Communicate with Social Services or other support agencies as needed.
- Building Security, monitor main entrance, greet authorized personnel and/or visitors following district policies and procedures. Manage building keys and security alarm code, radios, and intercom system. Assist in the development, training and implementation of crisis plans, safety procedures including scheduling fire drills, emergency evacuations and building lockdowns. May support crisis procedures with the assistance of the district personnel in the absence of the school administrator. Maintain building and campus location maps. Support the volunteer background check-in process, the maintenance of the building, input work order requests, track progress and resolution, as well as submit insurance claims for damaged property.
- Perform other duties as assigned.
- High School diploma or equivalent plus specialized courses in computers, business and customer service.
- Communicate (read, write, and speak) in English.
- Completed and submitted BVSD online application.
- Minimum of three years progressively responsible secretarial/clerical experience.
- Bilingual English/Spanish (Must pass BVSD Assessment)
- Knowledge of district policies and procedures.
- Knowledge of office practices as well as functioning as an office manager.
- Ability to make decisions in accordance with rules, regulations, policies, and procedures.
- Intermediate to advanced computer knowledge and experience, including Microsoft Word, Excel and Google.
- Strong interpersonal skills and ability to function under pressure in a pleasant and personable manner.
- Ability to manage multiple priorities and tasks with frequent interruptions.
- Positive communication, interaction and work experience with diverse individuals.
- Pay range listed above is for employees newly hired to BVSD or current BVSD employees that are new to the employee group (existing employees currently in this unit please refer to the pay range on the appropriate salary schedule). BVSD engages in a salary placement process vs. a salary negotiation process. This information is provided in compliance with the Colorado Equal Pay for Equal Work Act and is the company's good faith and reasonable estimate of the compensation range and benefits offered for this position. The compensation offered to the successful applicant may vary based on factors including experience and education. All salaries are set by Human Resources based on a review of qualifications compared to the requirements on the job description; therefore listing all related education and experience on your application is recommended.
- External Candidates: Apply on-line at jobs.bvsd
- Current BVSD Employees: Must apply through the INFOR portal
- If you do not have internet access, a computer is available in the Human Resources Division, Education Center, 6500 E. Arapahoe, Boulder, Colorado.
- Applications are reviewed to match candidates with position qualifications, with a limited number selected for interviews. For the final selection, employment is contingent upon successful completion of the post-offer screening process, including a background check and possible medical examination.
- Free high-quality Health and Dental Coverage
- Vision Coverage
- Supplemental Life Insurance
- Employee Assistance Program
- Aflac
- Identity Theft Protection
- Flexible Spending Plans
- Retirement Savings Plans
- EcoPass
The Boulder Valley School District is an equal opportunity educational institution and does not unlawfully discriminate on the basis of race, color, ethnicity, sex, gender identity/expression, national origin, creed, religion, age, sexual orientation, disability or veteran status in admission or access to, and treatment and employment in its educational programs or activities. Inquiries or complaints: BVSD Legal Counsel - 720-561-5903; Office for Civil Rights - http://www2.ed.gov/about/offices/list/ocr/addresses.html
Job Summary
JOB TYPE
Full Time
SALARY
$89k-115k (estimate)
POST DATE
03/29/2023
EXPIRATION DATE
08/01/2024
WEBSITE
crestviewkids.com
HEADQUARTERS
Sherman Oaks, CA
SIZE
100 - 200
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The job skills required for School Office Manager include Scheduling, Problem Solving, etc. Having related job skills and expertise will give you an advantage when applying to be a School Office Manager. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by School Office Manager. Select any job title you are interested in and start to search job requirements.
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The following is the career advancement route for School Office Manager positions, which can be used as a reference in future career path planning. As a School Office Manager, it can be promoted into senior positions as an Office Manager, Senior that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary School Office Manager. You can explore the career advancement for a School Office Manager below and select your interested title to get hiring information.
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