Corporate/Transactional Legal Secretary
Legal Excellence. Business Sense.
One of our proudest accomplishments as a law firm is the work environment we have created. The values we apply to our workday, and the fun we have together!
At Boutin Jones, our people are our greatest asset. Our dedicated, hard-working attorneys and professionals work as a team in a collaborative environment. We place a high value on legal excellence and service to our clients. Here, you will find that you can truly “be you” and find the perfect balance of professional growth opportunities, challenging work, good friends, and fun.
Our law firm stands out not just because of our progressive benefits package, engaging work, and smart business decisions, but because of the people who make up this firm. The way we mix hard work with enjoyment is not overly complicated. It is a genuine expression of how much we enjoy working together. Yet even while we love taking over the homerun terrace for a River Cats game and going on our annual family hike, it is as rewarding knowing our benefits package is the equal of nearly all regional law firms. Some of the best things about working at Boutin Jones are the creative ways we have fun together—but we do not make them a substitute for professional fulfillment. We think one without the other sounds just a bit too much like other law firms.
The Opportunity
Boutin Jones seeks a friendly, responsive, honest, and experienced Corporate/Transactional Legal Secretary. This role is an integral part of our team providing direct support for attorneys. This position requires a high school diploma with five years of experience, three of which will have come as a corporate/transactional secretary or paralegal in a law office or law-related office. Must have computer skills to meet standards of accuracy and speed set by this office. Spelling, grammar, and punctuation must be exceptional. Basic ability in math and report keeping needed. Completion of at least two years of college or vocational school is helpful, but not required. The candidate will have a team spirit attitude, be able to meet and communicate with people pleasantly and represent the law office in an efficient, professional manner. Must be a team player with the willingness to help with coverage.
Our Compensation package shows how much we value our team!

• $32.00 – $38.00 per hour depending on experience
• Yearly Bonuses
• Medical – 95-100% Employer Contribution for Employee Premium
• Dental, and Vision Insurance 
• Long-Term Disability Insurance - 100% Employer Paid
• Long-Term Care – 100% Employer Paid
• Generous vacation, sick leave, and holiday policies
• Yearly Cost of Living Adjustments
• Robust Retirement Plan including 401k match and profit sharing
• Employee Parking or Bus Pass

Schedule

• Monday – Friday 8:00 am to 5:00 pm or 8:30 am to 5:30 pm.
• This position is 100% in office

General Responsibilities

• Performs secretarial and clerical duties.
• Processes mail daily.
• Handles phone calls for attorneys and paralegals.
• Responds to and generates email messages.
• Drafts routine correspondence and documents on own initiative for approval by attorneys.
• Schedules appointments and other events.
• Receives clients arriving for appointments (including beverages).
• Maintains electronic calendar for attorneys and self.
• Enters attorneys’ time electronically.
• Makes travel arrangements, hotel reservations and continuing education registrations for attorneys.
• Familiarity with law libraries.
• Familiarity with Courts, Secretary of State and County Recorder filing procedures and requirements.
• Familiarity with Internet usage.
• Performs conflicts checks for potential new clients and existing clients.
• Perfects documents for filing with various administrative agencies; files such documents and follow through as necessary.
• Prepares and edits complex Word and Excel documents, including preparation of indices and tables of contents.
• Opens New Client / Matters in accordance with firm procedure.
• Creates and maintains files, keeps records and prepares reports as requested.
• Performs other duties as required.

Qualifications

• High School Diploma/ Completion of two years of college or vocational school is preferred
• 5 years of experience, three of which will have come as a corporate/transactional secretary or paralegal in a law office or law-related office
• Spelling, grammar, and punctuation must be exceptional
• Basic office equipment knowledge (copy machines, scanners, printers, and phones)
• Beginning/Intermediate experience with Microsoft Excel, Word, and Outlook
• Ability to lift up to 30 lbs.

No calls or emails from recruiters or employment agencies please!
 

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