Boylston Staffing is looking for a n Administration Assistant for a University in Cambridge. Will report to the Assistant Director of Administration and Finance and support multiple faculty in the Department.

Will executes a broad range of technical systems in support of teaching and research. Will prepare materials for publications and / or grants.

This is a 3 month position paying $28-$30 / hr on site with one day remote. (Hybrid)

Job Responsibilities :

Provides a wide range of clerical support, including composing and editing letters, reports, presentations, etc. Prepares copy for publication or submission of grant proposals and / or reports.

Assists with copying, printing, scanning, faxing, filing, and shredding materials related to lab operations.

Uses multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical / scientific applications.

Updates faculty, lab, and / or departmental websites.

Serves as principal administrative contact and source of information for students, staff, faculty, and external customers.

Answers and routes phone calls, mail, and e-mail messages, and handles wide-range information dissemination.

• Prepares and produces financial reports using online financial systems, such as reimbursement for travel, corporate cards
• Purchases and maintains inventory of supplies for office or lab.
• May assist in onboarding, training, scheduling, and distributing work of students, casuals, or temporary staff.
• Responsibilities will also include reception and other general support for departmental administrative offices.
• Contributes to unit effort by accomplishing related duties as required.

Additional Qualifications :

Three plus years of office administration and customer service experience preferred.

Strong MS Office skills. Solid writing, editing, and proofreading skills.

Excellent interpersonal skills and ability to communicate professionally with diverse constituency.

Ability to handle complex and confidential information with discretion.

Ability to work across teams and with a variety of projects.

Excellent organizational skills with ability to prioritize work in an environment with multiple and conflicting interests (i.e., multiple faculty).

Ability to work independently with minimal supervision.

Last updated : 2024-08-31