What are the responsibilities and job description for the Executive Business Partner position at Bozeman Deaconess Hospital?
Position Summary:
The Executive Business Partner supports Executive Team, and other members on the Senior Leadership team and BH Board of Directors. Performs professional assignments of a strategic, highly confidential and demanding nature, requiring skill and discretion while supporting the mission, vision, values, and culture of excellence of Bozeman Health. Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets, and other materials. Responds to or routes non-routine or confidential inquiries from external or internal sources with correspondence or other messaging. Possesses the ability to work independently with little direction to working in a team environment with various levels of direction. Anticipates needs, manages complex-challenging-fluid work calendars, coordinates meetings, retreats, and travel arrangements, attends meetings as needed, and is the overall contact for the Executive Team, Senior Leadership and BH Board of Directors. Provides back-up for other Executive Business Partners as needed or in their absence.
Minimum Qualifications:
Required
- Bachelor’s Degree or ten years of experience
- 8 or more years of administrative experience
Preferred
- Knowledge of healthcare industry
Essential Job Functions:
In addition to the essential functions of the job listed below, employees must have on-time completion of all required education as assigned per DNV requirements, Bozeman Health policy, and other registry requirements.
- Function as a partner for Executives and Senior Leadership
- Supports business plan development by preparing organizational and support documents and assists in various strategic and business planning requests
- Assist in the management, execution, and tracking of projects, involving all relevant internal and external stakeholders
- Liaise with Board, staff, communities, key stakeholders, government departments, and partner organizations with efficiency, diplomacy, and tact
- Participate in project work; as well as assemble and prepare reports and other documents for Board committees and BH Board; Senior Leadership
- Support the cultivation of new and ongoing, internal and external partnerships on behalf of Leadership Team
- Produce written communication, presentations, agendas, memorandums, reports, and etc. for Executive Leadership
- Plan and manage on-site and off-site meetings, conferences, and events to include in person and virtual platforms
- Support general administrative duties for Executive Leadership with confidentiality, composure, and attention to detail including; managing calendars and scheduling, organizing and managing recurring meetings, organizing travel, developing presentations, and filing expense reports
- Utilize advanced computer and technical skills
Knowledge, Skills, and Abilities
- Demonstrates sound judgement, patience, and maintains a professional demeanor at all times
- Applies strong interpersonal, verbal, and written communication skills
- Requires the ability to work varied shifts
- Efficiently utilizes computer applications, MS Office, EMR, internet applications and standard office equipment
- Requires the ability to work in a busy and stressful environment
- Employs creativity, problem analysis, and decision making
- Exercises tact, discretion, sensitivity and maintains confidentiality
- Exhibits attention to detail, organizational skills, and the ability to prioritize
Schedule Requirements
- This role requires regular and sustained attendance.
- The position may necessitate working beyond a standard 40-hour workweek, including weekends and after-hours shifts.
- On-call work may be required to respond promptly to organizational, patient, or employee needs.
Physical Requirements
- Lifting (Rarely – 30 pounds): Exerting force occasionally and/or using a negligible amount of force to lift, carry, push, pull, or otherwise move objects or people.
- Sit (Continuously): Maintaining a sitting posture for extended periods may include adjusting body position to prevent discomfort or strain.
- Stand (Occasionally): Maintaining a standing posture for extended periods may include adjusting body position to prevent discomfort or strain.
- Walk (Occasionally): Walking and moving around within the work area requires good balance and coordination.
- Climb (Rarely): Ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like using feet and legs; may also use hands and arms.
- Twist/Bend/Stoop/Kneel (Occasionally): Twisting, bending, stooping, and kneeling require flexibility and a wide range of motion in the spine and joints.
- Reach Above Shoulder Level (Occasionally): Lifting, carrying, pushing, or pulling objects as necessary above the shoulder, requiring strength and stability.
- Push/Pull (Occasionally): Using the upper extremities to press or exert force against something with steady force to thrust forward, downward, or outward.
- Fine-Finger Movements (Continuously): Picking, pinching, typing, or otherwise working primarily with fingers rather than using the whole hand as in handling.
- Vision (Continuously): Close visual acuity to prepare and analyze data and figures and to read computer screens, printed materials, and handwritten materials.
- Cognitive Skills (Continuously): Learn new tasks, remember processes, maintain focus, complete tasks independently, and make timely decisions in the context of a workflow.
- Exposures (Rarely): Bloodborne pathogens, such as blood, bodily fluids, or tissues. Radiation in settings where medical imaging procedures are performed. Various chemicals and medications are used in healthcare settings. Job tasks may involve handling cleaning products, disinfectants, and other substances. Infectious diseases due to contact with patients in areas that may have contagious illnesses.
- Frequency Key: Continuously (100% - 67% of the time), Repeatedly (66% - 33% of the time), Occasionally (32% - 4% of the time), Rarely (3% - 1% of the time), Never (0%).
The above statements are intended to describe the general nature and level of work being performed by people assigned to the job classification. They are not to be construed as a contract of any type nor an exhaustive list of all job duties performed by individuals so classified.
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