This role is 8 hours per day for 260 days per year.

Bremerton School District

Job Description

OFFICE COORDINATOR, SPECIAL PROGRAMS

GENERAL DESCRIPTION

The position of Office Coordinator, Special Programs is responsible for providing support to the department administrator, staff, students, and the community by generating correspondence, preparing forms, reports, and responding to inquiries. Knowledge of federal and state grants and extensive budget experience is required.

Reports to and evaluated by: Special Programs Director or Designee

ESSENTIAL FUNCTIONS:

• Prepare and generate a variety of reports and documents for supervisors/staff/outside agencies to provide information (i.e. monthly/year-end reports, financial reports, state and federal grants, travel requests, contracts, inventory, mailings, forms, bid packets).

• Maintain data to provide current information for various departments (i.e. purchase requisitions, work orders, grants, revenues, and expenditures).

• Respond to inquiries or requests from staff, parents, and the community to resolve problems or provide answers/information (i.e. substitutes, special services, early childhood education, homeless and English Learner(EL) counts, back up audit information).

• Coordinate activities/events to ensure efficient department operations to meet District, staff, and student needs (i.e. professional development schedules, meetings, transportation).

• Coordinate and maintain the schedule of the Special Programs Director to meet the needs of schools and expanded responsibilities (i.e. observations, evaluations, supervision).

• Order and track supplies and inventory.

• Prepare and track documents for accounting to ensure budgets are current (i.e. financial documents, travel requests, personnel/payroll forms, and all expenditures meet federal and state guidelines).

• 
  Maintain files according to District policies and procedures; provide accurate information and end-of-the-year federal reports.

• Attend meetings and training as required to improve knowledge and maintain skills.

• Sort and distribute mail.

• Perform other duties as assigned.

QUALIFICATIONS:

• Education: High school diploma or equivalent required. Post-secondary business-related coursework preferred.

• Experience: Two years job-related experience in a school district or financial

environment preferred.

• Possesses skills to use and operate standard office equipment including computer and relevant software. Minimum keyboarding speed 60 wpm.

• Knowledge of general clerical procedures, basic accounting practices, word processing, spreadsheet, and database software.

• Ability to communicate effectively both orally and in writing, demonstrating the proper use of grammar, punctuation, and spelling.

• Possess effective human relations skills.

• Ability to work with minimal supervision; organize and prioritize work, establish and maintain cooperative working relationships with staff, students, and the community.

• Ability to maintain confidentiality in all work-related matters.

June 2018