Administrative Assistant - Maintenance Department

If interested in applying for this position, complete an online application: https://www.applitrack.com/Brentwood/onlineapp

Are you interested in joining a positive team working in an inclusive and supportive environment? Brentwood School District- "Home of the Eagles" - is the place for you! We embrace and value the unique experiences of our employees of different genders, races, religions, and abilities! Join us if you are interested in being part of team who works to together to create a shining place for our students to soar!

JOB/POSITION SUMMARY: To ensure the smooth and efficient operation of the Maintenance Department by maintaining all records and handling all billing and ordering for the maintenance and custodial departments - creating a positive and productive learning and working environment for all.

REPORTS TO: Director of Maintenance

EMPLOYMENT TERMS: Part-Time (4 Hours per day Monday through Friday) $17-$26 per hour based on experience, depending on experience and education. At-will employment based on annual evaluation in accordance with this job description. FLSA Status: Non-Exempt

EDUCATION AND/OR EXPERIENCE:

Associate Degree required

Experience working in an office environment required

CERTIFICATES/LICENSES:

None

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Attendance Duties- Staff:

Inform administration of trending staff attendance concerns

Collect, review, and submit employee timekeeping reports/records to district payroll office in a timely manner

Budgeting/Finance

Compile and complete the building budget in accordance with district procedures and at the direction of the Director of Facilities

Monitor budget balances to ensure appropriate and responsible spending

Recommend budget adjustments/transfers to the Director of Facilities during monthly budget meetings

Order, process, and receive all department purchases and supplies in accordance with district procedures

Customer Service Duties:

Contribute to a positive and welcoming climate by providing personalized attention to visitors, staff, and students

Maintain confidentiality regarding employee information

Communicate effectively with contractors, parents, staff, students, and community members

Provide general support to staff and visitors as needs arise

General Responsibilities:

Maintain a strong record of attendance

Attend and participate in district professional development, building staff meetings, and/or other school events as necessary to complete the performance expectations

Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities

Maintain reasonable rules of conduct which encourage self-discipline and responsibility

Complete other duties as assigned by the director of Facilities

Knowledge/Skills/Abilities Required

The requirements described below are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMMUNICATION SKILLS:

Ability to read, analyze, and interpret technical procedures, handbooks, policy books.

Ability to write general correspondence using correct grammar

Ability, both orally and in writing, to present information effectively and respond appropriately to questions and concerns from individuals, administrators, parents, and students

MATHEMATICAL SKILLS:

Ability to work with basic mathematical concepts

Ability to maintain a balance budget, analyze various budget proposals, determine the funding allocations, defend various budgeting recommendations, and forecast financial needs of the building

REASONING ABILITY:

Ability to define and solve problems, collect and analyze data, establish facts, and draw valid conclusions.

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form and to understand abstract and concrete concepts

Ability to use available information and prioritize multiple responsibilities and meet various deadlines.

TECHNICAL SKILLS:

Ability to utilize multiple computer programming systems (Google Suite, email, Canvas, Student/Staff Information Systems, Financial monitoring systems, etc.)

Intermediate to advanced ability with Excel/Google Sheets, Microsoft Word/Docs, and Microsoft Powerpoint/Google Slides

Use of basic office equipment - copier, fax, phone system, security system, intercoms

OTHER SKILLS AND ABILITIES:

Ability to perform duties with awareness of district requirements

Excellent organizational skills, initiative and strong task management skills are necessary

PHYSICAL REQUIREMENTS:

The employee must speak, talk, see, hear, and sit for long periods of time on a regular basis

The employee is occasionally required to climb, stoop, kneel, crouch, or crawl

The employee must occasionally lift and/or move up to 50 pounds

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to read small print

The employee must frequently bend, reach above the head, as well as forward, and use fine motor skills.

ENVIRONMENTAL CONDITIONS:

The noise level will vary depending on the daily activity. The office setting is typically quiet, but with occasional presence in the cafeteria and/or school assemblies, the noise level is moderate to very loud

The employee must have the ability to work in potentially high stress situations, with frequent engagement with various stakeholders

The employee must be able to work on a computer the majority of of the work day

If interested in applying for this position, complete an online application: https://www.applitrack.com/Brentwood/onlineapp

All Candidates must attach the following documents to your application: Resume, contact information for at least 3 professional references (including current or most recent supervisor)

EOE. Brentwood School District is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, gender identity, sexual orientation, national origin, age, veteran status, mental or physical disability, or any other basis prohibited by statute in its programs and activities. If you have special needs addressed by the Americans with Disabilities Act (ADA) or for assistance with any phase of the application process, please contact the Office of Human Resources at (314) 262-8522 or RelayMO711 or 1-800-735-2966.

Job Type: Part-time

Pay: $17.00 - $26.00 per hour

Benefits:

• Employee assistance program
• Professional development assistance
• Retirement plan

Schedule:

• 4 hour shift
• Monday to Friday

Work Location: In person

Salary : $17 - $26