You haven't searched anything yet.
Administrative Staffing and International Affairs Coordinator Neurology-(3293904)
Description
The Brigham and Women’s Hospital, Department of Neurology (DoN) is a Harvard Medical School Affiliated Academic Department comprised of 19 Divisions.
The Neurology Research portfolio includes 123 Faculty, 124 Research Fellows, 183 Support Staff, 150 Sponsored Staff, 125 Visa Holders.
Working in collaboration with the Director of Neurology Research Faculty, Fellow and Staffing Affairs (NRSA) and the NRSA Team Lead, within the Neurology Research Administration Central Office, the NRSA Staffing Coordinator will function in a fully remote environment as an integral member of the Neurology Research Staffing Affairs (NRSA) Office as well as the DoN Research Community at large.
The NRSA Coordinator will hold shared responsibility with a colleague to process requirements associated with : On-Boarding, Off-Boarding, Orientations and Reappointment for Incoming, Existing and Departing Staff Members at all levels.
Additionally, the NRSA Coordinator will hold shared responsibility with a colleague to process J-1 & H-1B Visa Applications for both international Employees and Sponsored Staff.
A successful candidate will have a mature, positive, and helpful nature, will bring enthusiasm, pointed attention to detail, customer service and commitment to administrative work and will be able to work in a Remote Team that encompasses a dynamic and fast-paced environment.
Qualifications
PRINCIPAL DUTIES AND RESPONSIBILITIES :
Maintains a close working relationship with DoN Recruiting Supervisors, DoN Research Finance, DoN Research Administrative Support for Labs / Divisions, Incoming Applicants, NRSA Director & NRSA Team Lead as well as several Central Offices to on / off board Staff Members.
A. EMPLOYMENT
Monthly Staff :
Serves as the departmental point of contact for the BWH HRProStaff Central Office. In this capacity, Coordinator serves as a mentor and gatekeeper collecting and processing DoN and BWH onboarding requirements (Employment In-Take Forms Salary Offer Letter Templates & Approvals Lab Documentation External Salary Source Documentation, CV’s, etc.
in a timely fashion for successful on-boarding.
Works closely with the DoN Academic Affairs Office and the Harvard Medical School (HMS) Central Office to process the requirements associated with HMS Initial DoN Sponsored Academic Affiliations.
Weekly Staff :
Serves as the departmental point of contact for the BWH Talent Acquisition Central Office. In this capacity, Coordinator serves as a mentor and gatekeeper of collecting and processing DoN and HR Recruiting / Talent Acquisition onboarding requirements (Job Descriptions Taleo Postings References Salary Offer Processes Position Requisition Control, etc.
in a timely fashion to secure candidates.
B. SPONSORED STAFF
C. INTERNATIONAL SPONORSHIPS
Serves as the departmental point of contact for the Office for Global Professionals and Scholars (GPS) and the Harvard International Office (HIO) Central Offices.
In this capacity, Coordinator serves as a mentor and gatekeeper of collecting and processing DoN and GPS / HIO visa application requirements for review and Immigration processing.
Coordinator serves as a mentor to managers and foreign nationals on the varying visa requirements, guidelines, and restrictions, and guides staff through immigration-related questions and issues, referring them to GPS / HIO as appropriate.
Predominantly processing J-1, J-1 Student and H-1B applications. Scope includes initial, renewal, amendment, transfer, departure, and travel applications, as well as check requests for Visa processing.
D. ORIENTATION
E. TIMEKEEPING
F. EXIT PROCESSES
The NRSA Coordinator collects and processes all requirements associated with Terminations (Employment Sponsored Staff Visa Holders) and communicates departure to all stakeholders.
G. EDUCATION & COMMUNITY INVOLVEMENT
As a valued member of process & flow, the NRSA Coordinator is required to attend training sessions and Standing Mtgs offered by the Central Offices (HRProStaff / Talent Acquisition / OSSVS / GPS &HIO) as well as Institutional opportunities (UKG / Workday / MGB Integration, etc.
to maintain a current understanding of fluid requirements.
The NRSA Coordinator is an active and contributing participant on the Neurology Support Staff Team. May be asked to join designated DoN Workgroups, such as the DoN Orientation Workgroup.
H. ADMINISTRATION
QUALIFICATIONS :
High school diploma required.
SKILLS / ABILITIES / COMPETENCIES REQUIRED :
Full Time
Ambulatory Healthcare Services
$52k-65k (estimate)
07/04/2024
09/03/2024
brighamandwomens.org
BOSTON, MA
7,500 - 15,000
1994
KARL H BREUING MD
$1B - $3B
Ambulatory Healthcare Services