Prepare budget with Director of Visual and Performing Arts

Work with all production related staff to coordinate a full slate of BCSD annual productions: Director of Visual and Performing Arts, Visual and Performing Arts Administrative Assistant, Technical Director, all production directors, costumers, props coordinator, set designers, painter, choreographers, House Manager, and other identified personnel as needed

Serve as Performing Arts liaison with each performance venue

Reserve rooms needed in buildings

Coordinate and facilitate all production meetings

Coordinate Auditions/callbacks schedule

Facilitate each director and teams production needs

Order drops

Copy all materials needed

Coordinate rehearsal schedules between directors for each show and create final rehearsal calendar for students and families

Set up informational meeting for students with directors

Coordinate student help at performances:

Request Ushers, send usher confirmations

Coordinate Tech crew sign up as determined by Technical Director

Coordinate pre-production marketing:

T-shirts: Design T-shirt, rder forms, order T-shirts, keep track of inventory, distribute T-shirts

Posters: Coordinate design, order, distribute

Publicity: Send information to Brighton Pitts. Post & Democrat and Chronicle, community press release, District publications

Patron line forms: coordinate, collect patron lines to be included in the BHS musical program

Display case: Take photos of rehearsals, headshots, etc. for display case/boards, keep display case current with attractive advertising of upcoming show

Programs: Design, create, and make arrangements for programs to be printed

Arrange for Cialone Photography Studio to do photo shoots of cast

Arrange for drops to be picked up

Request A/C on in auditorium

Coordinate ticket sales: line up ticket sellers, teach ticket sellers how to use the ticket machine, complete profit/loss statements to be submitted to Director for Visual and Performing Arts

Performances: Be present to coordinate ticket seller, address needs of production staff, coordinate students, work with House Manager and security

Post-production:

Return all musical materials to company

Send drops back By FED EX

Complete profit/loss statement

Coordinate clean up of costumes, props (all returned to storage)

Other assignments as identified by the Director for Visual and Performing Arts

Job Number: 2024-2025EDA5-14-24