TO APPLY: Those who are interested in this position must submit a cover letter and resume to the Human Resources Division. Please email caitlindemelo@bcso-ma.org. Resumes will be accepted until the position is filled.

1. Title Agency

Director of Financial Services Bristol County

Sheriff’s Office

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2. Agency Code Salary Grade Date Prepared

Non Union 24 Prepared 07/24

Reviewed 07/24

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3. General statement of duties and responsibilities:

Responsible for the management and organization of all financial services for the Bristol County Sheriff’s Office. Provides oversight of the finance division, including inmate account and the payroll division.

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4. Supervision received: (title of supervisor)

Chief Financial Officer

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5. Supervision exercised: (titles of persons supervised)

Payroll Coordinator, Payroll Clerks, Finance Clerks

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6. Duties and responsibilities:

1. Review and analyze budget requests within the Bristol County Sheriff’s Office and compares such requests with available funding in order to recommend for approval or disapproval.

2. Work with Chief Financial Officer in overseeing related fiscal operations for the Sheriff’s Office.

3. Confer with Bristol County Sheriff’s Office personnel and outside agencies in order to resolve accounting discrepancies for state agencies and/or obtain statistical data and documentation.

4. Monitor payroll functions and make recommendations for changes and improvements.

5. Ensure bargaining unit contracts are being followed as it relates to payroll

6. Responsible for preparing, processing, and submission of annual abandoned property report to the state treasurer’s office.

7. Submit weekly, monthly, and yearly payroll reports as required or requested by the Chief Financial Officer.

8. Exercise signatory authority over inmate accounts, purchase requisitions, and departmental expenditures.

9. Assist the Chief Financial Officer in reconciling financial documents, records transactions and statements to ensure conformity with established standards and allocated funding.

10. Ensure timely submission of GAAP semi-annual reporting.

11. Responsible for oversight and reconciliation of all Bristol County Sheriff’s Office bank accounts and MMARS accounts.

12. Responsible for reconciling bi-weekly payroll utilizing the Commonwealth of Massachusetts HRCMS payroll system.

13. Perform any other related duties as designated by the Sheriff.

PREFERRED QUALIFICATIONS:

• Must have experience in the Commonwealth of Massachusetts, Human Resources Compensation Management System (HR/CMS).
• Must have experience in the Commonwealth of Massachusetts, Massachusetts Management Accounting and Reporting System (MMARS).
• Must have experience in the Commonwealth of Massachusetts Information Warehouse system (CIW).

TO APPLY: Those who are interested in this position must submit a cover letter and resume to the Human Resources Division. Please email caitlindemelo@bcso-ma.org. Resumes will be accepted until the position is filled.