The Executive Assistant will report directly to the CFO and is responsible for the day to day operation, organization and administration of the Real Estate Group corporate office at 216 Clayton Street. The Executive Assistant will be responsible for supporting the Executive Management team of the Real Estate Group: Finance/Accounting, Asset Management, Acquisitions, and Land Development. In addition, the Executive Assistant will work alongside the Sr. Executive Assistant, who supports and reports to the CEO.
Duties & Responsibilities:

• Manages reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image
• Excellent follow-up and organization skills; track, organize and follow up on all correspondence (email, letters, and voicemails)
• Identify and independently resolve problems in a timely manner
• Prepare expense reports for Executive Team members
• Maintain confidentiality with sensitive materials and communication
• Professional integrity and accountability
• Establish and maintain effective working relationships at all level of the organization
• Maintains office efficiency by planning and implementing office systems (including filing systems and off-site storage), layouts, and equipment procurement.
• Ensures that office is always neat, organized and always presents a professional appearance.
• Negotiates the purchase and is responsible for the maintenance of all office supplies for the entire staff in accordance with company purchasing policies and budgetary restrictions
• Coordinate and reserve any travel plans as required by Team members
• Plans and coordinates both on-site and off-site meetings including procuring meals and restaurant reservations
• Manage kitchen including snack foods, supplies, and organization
• Assists Acquisitions, Asset Management, Finance/Accounting and Land Development teams with preparing required reports and business collateral as needed
• Ensures that conference room is always organized, functional and stocked with required supplies
• Schedules use of conference room for in-house meetings
• Assist Real Estate teams to obtain any needed signatures or approvals from the Board for required documentation, in a timely manner
• Supports and covers responsibilities for other Broe LOB’s during vacations or extended absence periods as required and approved by the CFO
• Other duties as assigned to ensure operational success and implementation of best practices

REPORTING RELATIONSHIP

• Reports to: CFO
• Direct Reports: None

SUPERVISORY RESPONSIBILITIES

• Not applicable

KNOWLEDGE, SKILLS, & ABILITIES

• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public and regulatory agencies
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and government regulations
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Ability to solve practical problems with a variety of concrete variables in situations where only limited standardization exists
• Ability to perform basic math in all units of measure, including whole numbers, common fractions, decimals, and to compute rate, ratio, and percentages
• Basic computer and software skills, including word processing, data entry and analysis, and presentation development
• Ability to appropriately prioritize and manage multiple requests at once
• Organized, detailed, reliable approach to duties and communication
• Consistently professional, collaborative, and responsive approach to customer service and interactions with colleagues
• Strong ability to self-motivate, take initiative, and manage time to accomplish duties and projects independently
• Excellent judgment and ability to ask for help in critical applications
• Observance of and commitment to the highest professional ethical standards

QUALIFICATIONS & COMPETENCIES
BASIC

• High School diploma or equivalent
• Basic Information Technology (IT) knowledge (light desktop and application support)
• Moderate to advanced knowledge of Microsoft Office365 Suite
• Proficiency with photocopiers, audio-visual equipment, computers, etc.
• Must be able to provide proof of eligibility to work in the U.S.

Physical Requirements: % of Work Time
Must have the ability to remain in a seated position. 80%
Must have the ability to speak and hear clearly. 100%
Must have the ability to lift office products and supplies, up to 20 lbs. 20%
Must have the ability to stoop, kneel, bend and reach. 10%
Must have dexterity to write and manipulate computer keyboard and mouse. 100%
PREFERRED

• Experience with Concur expense management system
• Basic Visio, PowerPoint, and Microsoft Office skills
• Experience supporting a executives with varying business demands and priorities.

SCHEDULE
This position is full time. Working hours are in the office during regular business hours (8am – 5pm, Monday through Friday.
TRAVEL
Travel as needed to meet job requirements.
WORKING CONDITIONS & PHYSICAL REQUIREMENTS
Duties are conducted indoors in environmentally controlled conditions.
COMPENSATION
WAGES

• This position is paid an annual salary.
• Exact salary is determined within the stated range by merit; seniority; production rate and/or quality; geographic location; education, training, and/or experience related to job duties and responsibilities; or travel required by the position.
• Potential additional compensation includes an annual bonus.

BENEFITS

• Employee benefits include:
• On and off-site job specific training
• Medical, dental, vision, and life insurance
• 401k with company matching
• 10 paid holidays/year
• Generous paid leave on a schedule according to tenure

STATEMENT
The qualification requirements, physical demands, and work environment characteristics described in this job description are representative of those that must be met by an employee to perform the essential duties and responsibilities of this job successfully.
This job description in no way states or implies that the essential duties described are the only responsibilities involved in the position. The employee is required to follow any other instruction and to perform any other duties by any person authorized to give instructions or assignments.
This job description in no way states or implies a contract of employment.
Broe Real Estate Group reserves the right to modify this job description at their discretion at any time and will notify the employee of the change.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
We are an equal opportunity employer. At Broe Real Estate Group, we are committed to creating a diverse environment and are proud to promote inclusiveness in everything we do. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Broe Real Estate Group is also committed to compliance with the Americans with Disabilities Act (ADA). While performing the duties of this position, the employee is regularly required to talk, hear and see. We will ensure that persons with disabilities are provided reasonable accommodations.