5 Capital Program Administrator (Facilities Management Division) Jobs in Fort Lauderdale, FL

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Capital Program Administrator (Facilities Management Division)

Broward County, FL

Fort Lauderdale, FL | Full Time

$121k-158k (estimate)

1 Week Ago

Capital Program Administrator (Facilities Management Division)

Broward County Government

Fort Lauderdale, FL | Full Time

$111k-144k (estimate)

1 Month Ago

Capital Program Administrator (Facilities Management Division)

Broward County

Fort Lauderdale, FL | Full Time

$111k-144k (estimate)

1 Month Ago

Capital Program Administrator (Facilities Management Division)

Broward County

Fort Lauderdale, FL | Full Time

$111k-144k (estimate)

1 Month Ago

Capital Program Administrator (Facilities Management Division)

Broward County Board of County Commissioners

Fort Lauderdale, FL | Full Time

$111k-144k (estimate)

1 Month Ago

Capital Program Administrator (Facilities Management Division)

$111k-144k (estimate)

Full Time 1 Month Ago

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Broward County Board of County Commissioners is Hiring a Capital Program Administrator (Facilities Management Division) Near Fort Lauderdale, FL

REQUIREMENTS AND PREFERENCES

The Broward County Board of County Commissioners is seeking qualified candidates for Capital Program Administrator in Facilities Management Division.

**Broward County is not accepting attachments for this recruitment, including resumes or similar supporting documentation. Please ensure you complete the application in its entirety and include all information you want considered**
ANNOUNCEMENT IS OPEN UNTIL A SUFFICIENT NUMBER OF APPLICATIONS ARE RECEIVED AND MAY CLOSE AT ANY TIME.

The Capital Program Administrator assists the Division Director in developing and implementing divisional policies, procedures, and programs, makes policy recommendations, develops program goals and objectives, plans, directs, and supervises the activities of professional, administrative, and technical personnel. This position will serve as a Contract Administrator for construction contracts for Capital Projects. This position will have extensive experience in project management .

This position will oversee project management team for capital renewal and space planning programs, which includes managing professional engineering consultants, in-house crews, and construction contracts. Manages and prioritize assignment of construction projects; negotiations with contractors, final determination/approval if the consultant/contractor's plan and specifications conform to design standards; supervision of professional project manager subordinates.

The ideal candidate shall provide direction and oversight of the documentation created to adequately and efficiently facilitate the work process which includes: management and enforcement of internal procedures related to contractors and consultants projects; results of preconstruction activities; review and approval of field inspection reports required for capitalizing and closing a project. Assist in long term planning for future renewal/construction projects; reviews project plans and specifications; plans and implements budget. Reviews all new projects in the design phase and negotiates/exchanges ideas, information and opinions for design or specification modifications with engineers to improve ease of operation or repair of proposed improvements. This position will also assist with the completion of special projects such as reports and research projects for internal customers. Manages and perform high level administrative operations including monitoring distribution of responsibilities, facilitating continuous improvement, providing direction to managers and subordinate staff, and facilitating staff professional development.

General Description
Manages budgeting, design, permitting, construction and close-out of large construction and capital improvement projects.
Works under administrative supervision, developing and implementing programs within organizational policies and reports major activities to executive level administrators through conferences and reports.
Minimum Education and Experience Requirements
Requires a Bachelor's degree from an accredited college or university with major coursework in architecture, engineering, construction management or closely related field.
Requires six (6) years of experience in capital project management, design and/or engineering based on the area of assignment.

*For consideration of international degrees, candidates must have it evaluated by an approved member of the National Association of Credential Evaluation Services (NACES), or Association of International Credential Evaluators (AICE). All associated expenses incurred are the responsibility of the candidate. To access the NACES directory of current members, please visit www.naces.org/members. To access the AICE directory of endorsed members, please visit https://aice-eval.org/endorsed-members. Completed evaluations do not guarantee an offer of employment and are subject to approval by Broward County Human Resources.*

Special Certifications and Licenses
None.
Preferences

Master's Degree or higher from an accredited college or university with major coursework in architecture, engineering, construction management, public administration, or closely related field.
Professional Engineer License
Registered Architect
LEED certification (Accredited Program)
Project Management Professional (PMP) certification
Certified Construction Manager (CCM)
At least five (5) years of experience in capital renewal for vertical construction.
At least four (4) years of large-scale facility analysis or design.
At least two (2) years in contract administration in vertical construction.
At least two (2) years of intermediate to advanced experience using asset management software.
At least two (2) years experience using building information modeling (BIM) software.

DUTIES AND RESPONSIBILITIES

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Manages and monitors construction contractors and consultants; develops, administers and negotiates construction and consultant contracts, master plan studies, amendments, change orders, and work authorizations.

Prepares documentation, graphic presentations, budgetary estimates and analysis for potential and upcoming projects; provides direction and options analysis in the area of construction and development.

Conducts meetings with consultants and contractors to review progress of work and manage all aspects of the project; reviews and approves invoices and payment requests from consultants and contractors; assists in the preparation of new fiscal year budget requests. Establishes a Quality Control/Quality Assurance (QC/QA) Project Program and procedures to standardize the project management process, improve quality and performance.

Performs administrative work, prepares change orders and work authorizations, approves invoices (consultants and contractors); projects closeout and final payment to contractor and consultant; meets with consultants and contractors to discuss open items and have them resolved to keep the project moving forward.

Performs related work as assigned.

WORK ENVIRONMENT

Physical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

Involves routine and frequent exposure to traffic; moving machinery.

SPECIAL INFORMATION

Competencies

Business Insight

Applies knowledge of business and the marketplace to advance the organization's goals. Leverages insights to shape and drive critical initiatives. Shares industry developments with the team; helps them grasp business and industry fundamentals and understand how they contribute.

Manages Complexity

Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Offers penetrating questions to help others get to the heart of complex situations and find strong solutions. Uses a range of inputs to fully understand and solve problems.

Decision Quality

Makes good and timely decisions that keep the organization moving forward. Ensures that people internalize policies and standards and accept full responsibility for their decisions. Confidently makes choices in the best interests of the organization, deals constructively with resistance.

Balances Stakeholders

Anticipates and balances the needs of multiple stakeholders. Provides guidance so that others understand the needs of different stakeholders and can balance them appropriately. Makes sure people understand and adhere to ethical standards when working with stakeholders; models and ensures cross-cultural sensitivity.

Action Oriented

Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm. Encourages others to take timely action and take on new challenges with a can-do attitude. Secures new business opportunities.

Directs Work

Provides direction, delegating, and removing obstacles to get work done. Delegates tasks, providing generally clear expectations to staff. Coordinates and integrates the team's work, reducing duplication. Measures team progress using the right indicators; recognizes when problems or shortfalls occur.

Plans and Aligns

Plans and prioritizes work to meet commitments aligned with organizational goals. Makes nimble plans accounting for a range of risks and contingencies. Achieves greater cohesion, integration, and alignment between own group and other areas. Both persistent in adversity and nimble in change.

Ensures Accountability

Holds self and others accountable to meet commitments. Helps team hold each other accountable for goals, adherence to policies and procedures. Tracks team metrics and milestones, redirecting effort, as necessary, for continued progress.

Communicates Effectively

Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Tailors communication content and style to the needs of others. Pays attention to others' input and perspectives, asks questions, and summarizes to confirm understanding.

Persuades

Uses compelling arguments to gain the support and commitment of others. States position with conviction and persuasive rationale. Negotiates skillfully; wins concessions without the other party feeling harmed or frustrated. Achieves a good balance between defending own position and adapting to others' needs.

County Core Values

All Broward County employees strive to demonstrate the County's four core behavioral competencies.

Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
Customer focus: Building strong customer relationships and delivering customer-centric solutions.
Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
Values differences: Recognizing the value that different perspectives and cultures bring to an organization.

Americans with Disabilities Act (ADA) Compliance

Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request.

Emergency Management Responsibilities

Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.

County-wide Employee Responsibilities

All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.

All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.