Administrative Assistant
Job Summary
BRUDIS & ASSOCIATES, INC. (BAI) is a multidiscipline engineering firm providing consulting services to public and private sector clients in the Maryland, District of Columbia and Virginia regions. Since 1992, BAI has provided comprehensive, innovative and effective solutions to our clients' transportation and infrastructure needs. BAI is actively seeking an Administrative Assistant to work full-time in our office in Columbia, MD Monday-Friday 8:00am-5:00pm.
The qualified candidate will be the first point of contact for the organization by greeting, welcoming, and directing visitors appropriately, notifying employee of the visitor's arrival, maintaining the telecommunications system, and executing all administrative tasks to the highest quality standards. The ideal candidate will be personable, professional and have strong organizational skills.
Responsibilities and Duties

• Serves as company receptionist
  • Managing calls and a multi-line phone system; maintains telecommunication system
  • Welcome visitors by greeting them, in person or on the phone
  • Direct visitors to the appropriate employee or department director; giving instructions
  • Send mail via courier and/or postal service, FedEx, etc.

• Assist with monthly staff engagement events and trainings including coordinating with staff, collecting headcount, ordering food, recording meetings, etc
• Maintain company calendar and monitor company-wide email inboxes
• Keeping office communal areas tidy (kitchen and conferences rooms), including set up and break down of meetings
• Inventory and ordering of supplies
• Coordinate with off-site staff to collect timesheets, expense receipts, and other documentation. Enter into timekeeping software and review documentation for errors.
• Serve as liaison between building management and the company; put in service tickets when needed, coordinate with building service personnel, share incoming information with company.
• Other duties as assigned

Minimum Requirements

• Minimum one (1) year of experience in a similar role
• High School Diploma or equivalent required
• Proficiency in Microsoft Office
• Proficiency in Microsoft Teams a plus, but not required
• Professional attitude and appearance
• Solid written and verbal communication skills
• Excellent attention to detail
• Highly organized
• Ability to be resourceful and proactive when issues arise
• Multi-tasking and time-management skills
• Friendly, personable, customer-service attitude

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Benefits
This position has excellent potential for career advancement. We proudly offer an attractive salary package commensurate with experience and a comprehensive benefits package including paid time off, tuition reimbursement, company health, dental, vision, life and disability insurances as well as a 401k plan with company matching.