Description
Brumbaugh Law Firm is a reputable law firm committed to providing comprehensive legal services in Estate Planning and Elder Law, Probate, and Asset Protection. We prioritize client satisfaction and strive to offer tailored solutions to meet their unique needs. As we continue to expand our team, we are seeking a motivated, proactive, and detail-oriented Administrative Assistant to assist our legal teams.
Positive, collaborative, compassionate, and professional interpersonal skills are essential requirements. The Administrative Assistant will have ownership of a number of tasks that will give room for creativity to streamline the processes, and in other situations will be assigned projects that are often confidential and time-sensitive and will need to have high accuracy and exceptional quality so the information can be immediately used and shared.
Responsibilities
The Administrative Assistant will be responsible for the following:
•Assist the Team with Administrative and Team management tasks including scheduling, organizing client meetings, and calendaring deadlines from meetings
•Manage client phone calls and inquiries and client walk-ins
•Maintain Administrative Filing System
•Assist the legal team in all aspects, including drafting legal documents and managing deadlines
•Communicate with clients, beneficiaries, and other parties involved to gather information, provide updates, and address inquiries
•Prepare and maintain files, ensuring all documentation is accurately recorded and organized in accordance with firm procedures and legal requirements
•Assist with Client follow-up and Reminder calls
•Create/Update Policies and Procedures as needed
Qualifications
•Resilient problem-solving skills
•Proven experience in customer relations = 2 years
•Strong communication and people skills
•Strong attention to detail including grammar and spelling
•Ability to multi-task and adhere to deadlines in a fast-paced environment
•Great organizational skills
•Excellent knowledge of basic office programs, computer software and online applications (CRM tools, Online analytics, etc.)
•Strong typing and computer efficiency skills
•High School Diploma or equivalent