Bucks County Bar Association, Doylestown, PA

POSITION SUMMARY

The Administrative Assistant for the Bucks County Bar Association is responsible for fulfilling some of the key elements which enable the success of the mission and goals of the Association. Performs administrative duties and office support functions in support of the Association’s mission.

Principal Duties/Job Responsibilities

• Answers calls, responds to inquiries, forwards calls to appropriate parties, and/or takes messages.

• Handles meeting arrangements, drafts correspondence, schedules meetings, prepares standard reports, and greets and directs visitors.

• Provides assistance to a department leader and or assigned team on routine department/division projects.

• May routinely interact with Members of the Association and responds to routine inquiries, referring only complex matters to next level issues resolvers.

• Assists with the preparation for and carrying out of membership meetings and events.

• Coordinates room rental agreements.

• Processes new member applications.

• Maintains the monthly calendar.

• Performs other related duties as required.

Minimal travel required.

As a normal course of business, this job will occasionally require flexible work hours for early morning or late afternoon meetings.

EDUCATION, CREDENTIALS, AND TRAINING:

Required:

· College Degree or high school diploma/GED with three years of highly relevant experience providing administrative support in a business setting.

SKILLS AND EXPERIENCE:

Required:

· Experienced using Microsoft Office (Outlook, Excel, Word, Access)

· Ability to manage multiple deadline-sensitive projects simultaneously.

· Possess good phone etiquette and effective communication skills.

· Desire to work in a busy environment while maintaining a positive demeanor – be the ‘Director of First Impressions’ to our members and customers.

Preferred:

· Knowledge of WordPress, Constant Contact, Canva

· Experience with membership database management

SALARY

This is a twelve (12) month 25- 28 hours per week Monday through Friday, part-time position with a competitive hourly rate dependent upon knowledge, skills and experience.

For consideration, applicants must submit an application to heather.cevasco@bucksbar.org Applicant may also upload his/her cover letter, resume and transcripts of all degrees and coursework. Applicants will be expected to have the names, addresses and telephone numbers of three (3) professional references available upon request.

Criminal background checks are required.

Job Type: Part-time

Expected hours: 25 – 28 per week

Schedule:

• Monday to Friday

Work Location: In person