6 Purchasing and Food Service Coordinator Jobs in Bullhead, AZ
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Purchasing and Food Service Coordinator
$109k-139k (estimate)
Part Time
4 Days Ago
BULLHEAD CITY SCHOOL DISTRICT is Hiring a Purchasing and Food Service Coordinator Near Bullhead, AZ
JOB DESCRIPTION TITLE: Purchasing and Food Service CoordinatorQualifications
REPORTS TO: Superintendent
SUPERVISES: Warehouse/Inventory Manager
WORKS CLOSELY WITH: Business Coordinator/Grants Clerk, Accounts Payable/Benefits Clerk, Food Service Director, Director of Educational Services
JOB GOALS: To support District business and purchasing activities; to coordinate the District’s reimbursements for the Food Service program’s budget.
PERFORMANCE RESPONSIBILITIES: This list represents the essential tasks performed by the position. These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other duties as assigned. Duties, responsibilities and activities may change at any time with or without notice.
EVALUATION: Performance will be evaluated annually in accordance
- High School Diploma or verifiable G.E.D.
- Knowledge of basic accounting principles and procedures.
- Working knowledge of current computing technologies and software applications appropriate to the position’s responsibilities.
- Three or more years of successful experience in managing purchasing of supplies and materials; experience with the state procurement processes desirable.
- Knowledge of applicable federal, state, and local statutes, as well as related accounting standards as correlates to purchasing and food service programs desirable.
- High level of attention to detail as well as the ability to work independently.
- Clerical and math skills to prepare orders and reports accurately.
- Communication and relationship skills to work with other District employees, vendors, and shipping companies.
REPORTS TO: Superintendent
SUPERVISES: Warehouse/Inventory Manager
WORKS CLOSELY WITH: Business Coordinator/Grants Clerk, Accounts Payable/Benefits Clerk, Food Service Director, Director of Educational Services
JOB GOALS: To support District business and purchasing activities; to coordinate the District’s reimbursements for the Food Service program’s budget.
PERFORMANCE RESPONSIBILITIES: This list represents the essential tasks performed by the position. These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other duties as assigned. Duties, responsibilities and activities may change at any time with or without notice.
- Create purchase orders for supplies, equipment, and services for the District at the lowest cost consistent with consideration of quality, reliability of the source, and urgency of need, ensuring use of proper budget codes on each purchase order.
- Prepare annual purchase orders for utilities and ongoing contracts.
- Utilize approved procurement procedures for supplies, materials, and purchased services; coordinate with Financial Officer on invitations to quote/bid for equipment and repairs.
- Assist other work sites with preparation and submission of requisitions; request quotes from other vendors when sites’ requisitions may not have the best prices for specific items; email completed purchase orders back to requestors.
- Process Office Depot orders for all sites, Amazon orders for M&O and Student Activity budgets, purchase of high-use forms for discipline and health attendants, Xerox meter readings for machines not connected to the Internet, Xerox service calls, and annual audiometer calibrations.
- Advise Business Coordinator/Grants Clerk when accounts are in need of additional funding.
- Establish positive relationships with a variety of vendors to identify cost-saving opportunities and to maintain optimal product quality and timely delivery of orders.
- Process defective merchandise and incorrect deliveries, initiating replacement, returns, and corrections with vendors.
- Exercise direct contact with vendors to ensure performance and follow-up on discrepancies and non-performance; document repeated problems to remove from the vendor lists those who repeatedly perform below expectations.
- Consult with sales representatives.
- Deposit all District revenues through Wells Fargo Bank; maintain a spreadsheet for the Mohave County Treasurer; and enter all information on relevant spreadsheets.
- File annual Public Information Report for all sites’ use of Tax Credit Donations; track all donations and grant revenues and expenditures by site.
- Monitor compliance with federal, state, and local laws, regulations, and reporting requirements as applicable; prepare documentation for auditors.
- Manage the District’s applications and compliance for all three Food Service Programs (NSLP, SFSP, FFVP).
- Coordinate Food Service Program documentation with the food service vendor’s documentation and submits reimbursement claims; verify daily snack counts for all sites for reimbursement.
- Reconcile bank statements for Food Service monthly.
- Meet and deal effectively with the general public, employees, administrators using tact and good judgment.
- Supervise the Warehouse/Inventory Manager to ensure prompt handling of internal and external deliveries and appropriate inventory recordkeeping.
- Coordinate the annual Employees’ Appreciation event with the Administrative Assistant on behalf of the Governing Board.
- Proofread the Job Description Binder.
- Back up business duties of Accounts Payable/Benefits Clerk.
- Perform other related duties as assigned for the purpose of ensuring the efficient and effective function of the District.
EVALUATION: Performance will be evaluated annually in accordance
Job Summary
JOB TYPE
Part Time
SALARY
$109k-139k (estimate)
POST DATE
06/29/2024
EXPIRATION DATE
07/25/2024
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