103 Office Assistant Jobs in Scottsdale, AZ
C&M Legal Search is Hiring an Office Assistant Near Scottsdale, AZ
- Function as the “Face of the Firm” for clients and guests arriving at the Scottsdale office. This includes coordination of meetings rooms or offices, catering and any technology needs.
- Assist LA Receptionist with calls regarding directions and questions regarding the new Scottsdale office location.
- Maintain valet parking logs for clients.
- Assist in the set-up and maintenance of office access cards.
- Assist Estate Plan Attorneys with being a witness in signings when needed.
- Coordinate and work with Office Services to assist the Scottsdale employees with office support requests as needed, which includes preparing invoices for mailing and preparing FedEx labels.
- Coordinate delivery and pick-up of files and documents from outside the office.
- Support the legal assistants by assisting with time entry, preparing expense reports and file opening process.
- Track MCLE information as needed.
- Direct and coordinate maintenance requests for the physical office including furniture and equipment (not including IT).
- Work with the Managing Shareholder and Scottsdale Office Administrator to plan and execute both internal and external events.
- Coordinate physical set-up of offices/work areas for new hires.
- Monitor and order of office and supplies.
- Assist with keeping breakroom and galley stocked and cleaned.
- Coordinate arrangements for attorneys visiting the Scottsdale office.
- Reliable and predictable attendance and the ability to get along with others are essential to this position.
- Must possess strong communication and interpersonal skills and professional appearance.
- Ability to learn quickly
- Ability to work independently but in coordination with other Firm personnel
- Moderate knowledge of Word and Excel and ability to learn other software programs applicable to job.
- Ability to use technology necessary to access Firm records and use software.
- Ability to perform limited secretarial tasks (i.e., preparation of overnight mail packages, filing, data input.)
- Ability to maintain confidentiality of client and employee information.
- Excellent judgment and common sense.
- Ability to prioritize tasks, jump from task to task when needed (shift priorities), and juggle multiple demands.
- Excellent organizational skills and the ability to follow through on projects assigned.
- High school education or equivalent required, some higher education preferred
- Six months to one year experience in law office
- Normal business office working conditions.
- Remain in a sitting position for extended periods of time.
- On occasion be able lift and move up to 20 pounds
Job Summary
Full Time
$38k-48k (estimate)
06/24/2024
08/23/2024
The job skills required for Office Assistant include Confidentiality, Coordination, Organizational Skills, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Assistant positions, which can be used as a reference in future career path planning. As an Office Assistant, it can be promoted into senior positions as a General Clerk III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Assistant. You can explore the career advancement for an Office Assistant below and select your interested title to get hiring information.
If you are interested in becoming an Office Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Assistant job description and responsibilities
An office secretary must have excellent time-management and multitasking skills to conduct tasks within a strict deadline and minimal supervision.
02/01/2022: Altoona, PA
Depending on the organization, office assistants, also be called administrative assistants, normally handle clerical support tasks.
12/11/2021: La Crosse, WI
More advanced office assistants could be responsible for running an office, directly supporting executives, and supervising other office employees.
02/03/2022: Elkhart, IN
Office assistants handle organizational and clerical support tasks.
02/08/2022: Norwich, CT
Office assistants perform various tasks to ensure that the business runs organized and efficient.
12/09/2021: South Bend, IN
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Assistant jobs
Executive office assistant performance appraisal Job Performance Evaluation Form Page.
01/05/2022: Charlotte, NC
Medical Office Assistant Programs Promote Confident Leadership Skills.
12/03/2021: Pascagoula, MS
Medical office assistants need to show some confidence by calming down during stressful and difficult situations.
12/15/2021: Biloxi, MS
Medical office assistants should be active listeners, and must display the skills when communicating with customers, to ensure that they are actually listening to what customers are saying.
12/03/2021: Riverside, CA
Obtain the recommended certifications.
02/16/2022: Amarillo, TX
Step 3: View the best colleges and universities for Office Assistant.
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