DESCRIPTION:

Under the supervision of the Deputy Director of Fiscal Operations, this position is responsible for analyzing financial processes, developing systems for financial performance tracking and monitoring, making recommendations for improvements to increase efficiencies, and performing, supervising and controlling financial and accounting functions within the workforce system. The position is responsible for monitoring the contract budget and expenditures to ensure compliance with federal, state, local requirements. The accountant must prepare analysis of costs incurred year-to-date and forecast/projections for the remainder of the contractual fiscal year.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Plans, assigns, and supervises the work of the fiscal operations team preparing accounting documents as well as fiscal and operating reports; contributes to the department effort to meet contractual benchmarks.

• Performs account analysis and monthly reconciliations.

• Assists in the design, implementation and management of procedures and regulations to control the disbursement of allocated funds, including the preparation of letters on instruction, manual revisions and forms.

• Instructs staff in the maintenance of accounting records on all expenditures and on all revenue collected.

• Posts general ledgers on all programs and journals.

• Supervises and/or prepares special reports as required and meets strict deadlines.

• Recommends improvements, adoptions or revisions in the accounting system and financial procedures.

• Acts as consultant on accounting matters to non-financial staff.

• Gives technical assistance to staff in the handling of unusual or complex accounting transactions; trains staff in new procedures or methods.

• Assists in the design, implementation, and management of accounting and clerical procedures; supervising accounting, clerical and tabulating operations.

• Prepares or supervises the preparation of payroll.

• Prepares or supervises accounts payable, including client payments.

• Maintains financial records in an organized and logical manner.

• Assists in gathering information for monthly closing.

• Assists in the generation of reports including data gathering, printed reports or other documentation for the career centers and Workforce Solutions.

• Assists in the Audit and Monitoring processes.

• Provides training to staff relative to new accounting features or operational changes, as necessary.

• Controls and reconciles the issuance of gas and debit cards.

• Assists in the preparation of the monthly invoice to Workforce Solutions.

• Records all entries related to revenue and cash receipts.

• Prepares an Accounts Receivable aging report.

• Procures the good and services in compliance with established policies and procedures.

• Provides support to the GPS Chief Financial Officer as required.

• Performs other related duties as assigned.

SKILLS/QUALIFICATIONS:

• Bachelor Degree in Accounting, Finance or Business with a minimum of 24 hours in accounting from an accredited college or university.

• Four (4) years of experience in Accounting (required), with government or government contracting experience preferred; workforce development accounting preferred.

• Knowledge of workforce development and government grant management.

• Must have intermediate or advance knowledge in accounting software including spreadsheets and related database software.

• Experience with the MIP Fund Accounting software is a plus.

• Prefer a background with fund management and working with budget.

• Must be able to work independently and with minimal supervision.

• Prefer a background in supervising financial support staff.

• Must have a background in working with general ledger and familiarity with trial balances.

• Knowledge of the Financial Manual for Grants and Contracts (FMGC) is a plus.

• Must be familiar with recording accounting entries into general ledger.

• Must be familiar with process of closing the general ledger monthly.

• Excellent administrative, organizational and communication skills.

• Ability to develop and maintain effective working relationships with staff, management, Workforce Solutions staff, and the general public.

• This position is in the Workforce Solutions service delivery area.

• Must be organized and detail oriented.