More information about this job

Overview

The Field Office Manager will coordinate office services by organizing office operations and procedures, controlling correspondence, maintaining filing systems, reviewing and approving supply orders, and assigning and monitoring all clerical functions within the office. Must have the capability to prioritize and multi-task.

Responsibilities

*The following are intended as general illustrations of the work in this job class and are not all-inclusive for this position.

• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, and record and transcribe minutes of meetings
• Schedule and organize travel arrangements, conferences, and department activities
• Respond to requests by management for miscellaneous tasks or information timely
• Maintain office staff by training, appraising, and disciplining employees
• Create and print fax cover sheets, memos, correspondence, job listings, telephone reports, and other documents when necessary
• Order and maintain necessary office supplies
• Receive, sort, and distribute ingoing and outgoing mail/deliveries daily

Qualifications

Physical

• Occasionally required to lift up to 25 pounds
• Regularly required to talk or hear
• Frequently required to walk, sit, and reach with hands and arms
• Subject to repetitive use of hands/arms
• Occasionally required to stand, stoop, kneel, crouch, bend, use hands and fingers to handle and feel
• Vision requirements include close vision, distance vision, and ability to adjust focus
• Will need to perform sedentary to heavy work

Mental

• Must have the ability to direct others and communicate effectively with other management/ supervision
• Talking and reading & writing comprehension is necessary for giving and receiving directions to perform work and/or safety policy
• Ability to use math/complete calculations
• Must be able to concentrate amid distractions and remember details
• Ability to use computer, keyboard, telephone and other office devices